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EVENT PLANNER FREELANCE (MICE INDUSTRY) - Coggle Diagram
EVENT PLANNER FREELANCE
(MICE INDUSTRY)
WHAT IS?
self-employed person
organize a MICEevent upon request
hire them for partial services or to organize the
whole event.
DUTIES
• And a large etcetera…
• Duty of confidentiality
• Anticipation
• Team work
• Pays attention to all details
• Accounting: budget calculation & invoicing
• Expert in logistics and control
Contact with suppliers (make sure they are fully insured)
THE ADVANTAGES OF HIRING AN EVENT
PLANNER FREELANCE UNDER THE DMC POINT OF VIEW
DMC ADVANTAGES
The agency does not have additional fixed costs, since the freelance is
paying for his/her own taxes and social security cost.
Free-lances are mostly requested to have a liability Insurance.
Hire freelances allow the DMC agency to have a smaller structure.
Having an expert to help in peak moments.
Confidentiality guaranteed (signature of a confidentiality contract).
DMC DISAVANTAGES
The freelance needs to adapt him/herself to each agency’s programs and the
way information is saved in their data bases.
The freelance “could be” less committed than the permanent staff.
Freelance costs have to be kept confidential as if the regular staff was aware of
the freelance fee, they would not understand why the per hour rate of the
freelances is higher than theirs:
The DMC agency pays for its workers’ social security costs;
while the freelance pays 15% for taxes and Social security and therefore
the per hour fee is not exactly what she/he receives.
NEEDS TO KNOW AND CONTROL
Meet & greet services at the airport or at the hospitality desk of a hotel
Vehicle dispatch both for transfers and tours
Hotel check-in and conference services such as meeting space...
All F&B functions both inside and outside of the hote
Activities
Sometimes the freelance also do “the advance” to the restaurants or venues
Support in case of incidents s
Inspection visits