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GUEST EVENTS PROJECT MANAGER BY ANA FERNANDEZ - Coggle Diagram
GUEST EVENTS PROJECT MANAGER BY ANA FERNANDEZ
What is guest events project events :question:
Is a person who focuses on every aspect of events from choosing a location (Fira Barcelona) to following up on guest satisfaction.
FIRA DE BARCELONA
Who is our client :silhouette:
Agencies
Corporate departaments.
Associations
PCO
DMC
Institutions
The venue :star:
The perfect place where the event take place meeting the expectations of attendees and the organiser needs.
400.000 sqm
2 venues
16 halls.
FIRA + CCIB
100.000 sqm
3 floors / 2 mezzanine floors
39 well-lit rooms
General departments :silhouettes:
People Management
Marketing & protocol
Admin & finances
International business
Legal & compliance
External business
Internal business
Venue service
Operations
IT
Technical & admin dpt
Purchaising
Security & mobility
Types of events :pencil2:
Spots
Institutional
Exhibitions & fairs
Congress
Corporate events
Social events
Main responsabilities :check:
Transfer of event info and agreements from Sales team to Ops team, contract and special terms & conditions.
Site visit with the client and partners
Establish the pricelist for basic services.
Advice & supervise about the security, H&S protocols and venues technical regulations fulfilment.
Project management of the services requested.
Main responsabilities :check:
Coordinate the venue services according to the calendar and schedule.
Coordination & supervision of all parties during the build-up, show days and dismantling.
Suppliers management & supervision before, during and after the event.
Budget management, billing, final invoices and suppliers, payments.
Internal satisfaction survey of the event.