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GUEST EVENTS PROJECT MANAGER (ANA FERNANDEZ BRABEZO) - Coggle Diagram
GUEST EVENTS PROJECT MANAGER (ANA FERNANDEZ BRABEZO)
Types of events
Congress
Social Events
Sports
Corporate Events
Exhibitions and fairs
Client
Corporate
Agencies
Associations PCO
Institutions
Departments of the venue
(Fira Barcelona)
People Management
Marketing & Protocol
Legal & Compliance
External Business
Internal Business
Venue Services
International Business
Services of the venue (Fira Barcelona)
Technical
Security and Mobility
Purchising
Operations
Support
Event Organization
Transfer of event info and agreements from Sales Team to Ops Team. Also, contract and special terms & conditions
Site visit with the client and partners
Establish the pricelist for basic services
Advice & supervise about the Security, H&S protocols and Venue technical regulations fulfilment
Project management of the services
Coordinate the venue services according to the
event calendar and schedule
Suppliers management & supervision
before, during and after the event
Budget management, billing, final
invoices and suppliers’ payments
Role of the venue
Become the perfect place where the event takes place meeting the expectations of attendees and the organiser needs.
Is the scenario where all the parties get connected and where interactions occur.
Need to be
Well equipped and updated
Well connected (transportation)
Provide services of quality
Have a wide range of good suppliers
Flexible and adaptable to different contexts, structures
Have a very professional, flexible and proactive team