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Ana Fernández Brabezo Guest Events at Fira de Barcelona, image - Coggle…
Ana Fernández Brabezo
Guest Events at Fira de Barcelona
"LA FIRA" VENUE
+CCIB
Around 100.000 sqm divided into 39 well-lit rooms spread over 3 main floors and 2 mezzanine floors.
TYPES OF EVENTS
Corporate Events
Social Events
Congress
Institutional
Exhibitions & Fairs
Spots
WHO ARE THEIR CLIENTS
Associations
PCO
Corporate Dpts.
DMC
Agencies
Institutions
ROLL OF THE VENUE (IN AN EVENT)
Become the perfect place where the event takes place meeting the expectations of attendees and the organiser needs.
Is the scenario where all the parties get connected and
where interactions occur.
Therefore, the venue needs to be:
• Well equipped and updated
• Well connected (transportation)
• Provide services of quality
• Have a wide range of good suppliers
• Flexible and adaptable to different contexts, structures
• Have a very professional, flexible and proactive team
GENERAL DEPARTMENTS OF THE VENUE
External Business
Intern Business
Legal & Compliance
International Business
Marketing & Protocol
Venue Services
People Management
Admin. & Finances
OPERATIONS TEAM:
CHALLENGES
When relevant machinery get broken, so it doesn’t allow
to provide the requested service
Accidents of any kind
Climate conditions
Meet in time all the actions scheduled when having many
parties involved in a short period of time.
When client needs are not possible to be carried out due to H&S, legal, security or technical reasons.
ORGANISING AN EVENT FROM “A” TO “Z” : :
Transfer of event info and agreements
from Sales Team to Ops Team. Also,
contract and special terms & conditions
Site visit with the client and
partners
Establish the pricelist for
basic services
Advice & supervise about the
Security, H&S protocols and Venue technical regulations fulfilment
Project management of the
services requested
Coordinate the venue services according to the
event calendar and schedule
Coordination & supervision of all
parties during the build-up, show
days and dismantling
Suppliers management & supervision
before, during and after the event
Budget management, billing, final
invoices and suppliers’ payments
Internal satisfaction survey of
the event
