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SM MOD 4 - Coggle Diagram

- - - - -Determine:
      - Resources, Major Milestones, Responsibility, Tentative Departmental Targets
      - -Prioritize Requirements
      - -Review and Approve Targets
      - -Match Plan to TYCOM Funding
      - -Publish and Execute Plan
      - -Update Plan as Needed
    - - high cost, deteriorative and pilferable items
  - - - -email request for more money (CARP) 6.0 or higher
      - -submitted with a copy of the trial Budget OPTAR Report(aka BOR) using PROPER SUBJECT LINE
    - - FLOW: COMPAC--> SURFPAC(Given 500M)--> DESRON12?(Granted 75 M)--> USS Duarte(Granted 2.5 M used as OPTAR)
        
        SURFPAC is expense limitation holder
        
        Operating Target (OPTAR)
        
        Split into 4 quarters( ~625k per quarter not guaranteed)
        
        amt of money given to each ship by TYCOM used for different purposes.
        
        (para 9002)
        
        Funding allocated into 2 main categories:
        
        Maintenance Repair Mat'l (EMRM)
        
        Parts get more than consumables
        
        Other/Consumable mat'l
      - Accounting Vocabulary
        
        Obligation
        
        Funds allocated for procurement of material/services not yet received
        
        Expenditure
        
        A request for payment from an established obligation at DFAS
        
        Use of material or funds by issue, transfer, sale, or loss
        
        A disbursement or payment of appropriated funds
    - - data tells the system what “pots” of money to charge for the purchase
      - Fund Codes
        
        EMRM: _B,_R,_3(aviation DLR)
        
        Other:_C,_S(communications),_D(passenger vehicle rental), _2(Hull & Structural Maintenance Preservation), _7(Medical/Dental)
        
        USFF (Atlantic) and CPF (Pacific) centrally fund all fuel purchases
        
        Fund Code 39
      - LINE OF ACCOUNTING
        pg 111 in Comptroller guide
    - - Appropriation Limitation-Amount fixed by Congress which may not be exceeded when obligating or expending funds for certain purposes par 9004.3d
      - Congress secures funds for various military programs
        
        Muti Year Appropriation(9004.3c)
        
        Obligations for a definite period in excess of one fiscal year
        
        Continuing Appropriation(9004.3b)
        
        remains available until exhausted or until the purpose specified in the appropriation act has been accomplished
        
        -available at beginning of fiscal year following the appropriation act
        
        -For specific programs
        
        Annual Appropriation(9004.3a)
        
        Available during fiscal year of the appropriation and for for 6 yrs after
        
        -For current operations and maintenance expenses
  - - - bring your OPTAR in agreement with DFAS/TYCOM records. para 9301; vol 2 app 9
        Research and validate all DLR carcass charges, open purchase (non-NSN), and each requisition that have above threshold ($3,000) difference para 9201.3
        OPTAR holders will process and post to RSupply only the current FY and last two prior FY. Electronic kept indefinitely
        
        must be processed by the 15th para 9301.1
    - - Lists unfilled orders (obligations) not matched against an expenditure in DFAS files, para 9302
        Produced and distributed monthly on the 5th of each month by DFAS on CMP Website para 9202
        Identify unfilled orders in the current and prior FY whose date is > 30 days (Cutoff Date) prior to the listing processed date
        Action Codes (A-H) are listed with descriptions provided in CFMS OPTARWEB library for reference. Review and validate each record on the OVR by action codes
        process and submit OVR Excel Worksheet by the 15th of the month to CFMS OPTARWEB; 4400.1A, para 7502
        reviewed by Leading LS and Supply Officer, signed and dated by the Supply Officer or his/her designated representative
  - - - administered and managed as per NAVSUPINST 4200.99C and all Purchase Card Administrative Notices (PCAN)
      - GCPC must be used for micro-purchases ($10,000 or less for supplies, $2,500 for services, $2K Construction)
      - required for all PAC & ATL forces
      - Free-on Board (FOB) Destination merchant pays for transportation is preferred
    - - Authority & Accountability
        4200.99, Ch 3, para 8e; para 9; para 2b(2)(b)
      - Head of Activity (HA)
        para 3
      - Agency Program Coordinator
        para 7
      - Approving Official(AO) para 4a; para 9
        
        Certifying Officer (CO)
        para 8
      - Cardholder (CH)
        para 10
      - Card Issuing Bank
        para 16
    - - DoD Government Purchase Card Training (CLG001)
      - DON Annual Ethics Training
      - DON Consolidated Card Program Management Division (CCPMD) online training
      - GCPC Refresher Training every two years
      - website-NAVSUPINST 4200.99, Ch 4, para 7
        
        Most accurate source for GCPC info
        
        Policy & Admin Change Notices
        
        Audits & Audit Reports
    - - Unauthorized use
        
        split reqs
      - Misuse
        
        Inappropriate and/or unintentional use of the GCPC for items not authorized
    - - Log
        Quick Hits 35
      - Purchase thresholds
        
        May be obtained using the purchase card when the cardholder can establish a ceiling price/Not to Exceed
        DON Simplified Acquisition Procedures Guide, Section 4, para 7b(2)
    - - first line of defense against misuse, abuse & fraud and should identify purchase infractions
      - Track disputed transactions
      - Verify that the line of accounting and document number are appropriate - Reallocate
      - submit for payment within 5 business days of receipt from CH
    - - will conduct quarterly reviews
      - Submitted to ATG NLT 10th of Jan, Apr, Jul, and Oct
      - included with submission:
        
        All Appointment letters
        
        Ship’s Purchase Card Instruction (IOP)
        
        Copy of all Monthly INSIGHT on Demand submissions
        
        Copy of latest semi-annual review
        
        OGE 450s, DD 577s, SF 1402s
        
        Certified monthly statements
        
        All outstanding and completed purchases
        
        GCPC log
  - - - weekly, used to submit obligations, obligation adjustments, and cancellations to CFMS/DFAS website
        DFAS matches expenditure to obligation to make them match. The "bridge" btw SABRS & Rsupply
        If there’s no OPTAR TL transaction to report, process an obligation in amount of one dollar to GCPC keep TL reports in sync/sequential
        transmittal #: consists of 3 digit week in sequence and fiscal year
      - In the report:
        
        *Z0_ documents indicate obligations
        
        *X0_ documents indicate adjustments
      - the TL report must be signed and dated by the CO or the CO’s representative
        Commanding Officer’s shall sign for NSN/non-NSN material with a total cost of $7,500 ($25,000 for LHA/LHD platforms)
        Feb 18 Quick Hits
        retained for 10 years , para 9203
    - - Status of budget, TLs submitted since last BOR, summary of Grants for FYTD
        Produced on the last working day of each month. Know how to Navigate slide 20. Submitted via CFMS website
        Ships must post columns 21, 22, 23 & 24 in CMP on last working day of month and upload digital copy to CFMP OPTARWEB para 9125
        Block 22 of BOR must equal the sum of all TL’s for the fiscal year to date, para 9204
        Block 23 of BOR must equal the sum of all DL’s fiscal year to date, para 9204
        Retain a hard copy for the current and last two prior FY. Electronic copy is indefinite 4400 para 7500.a-b
    - - reports used by DFAS to track all financial transactions
- - - - quantity of HM ordered, stocked and used is reduced to a level that supports operating reqs and meets environmental standards
    - - one stop shop for all HAZMAT on ship
      - Eliminate unauthorized/prohibited HM while reducing procurement and disposal costs
    - - purposefully released or accidentally spilled material that may hurt you or the environment
      - HM subcategories(6)
        NSTM 670, Vol I, App A, Pg 670-A-2
        
        Flammable/Combustible Materials(my hero)
        
        Toxic Materials
        (Skull & Bones)
        
        Compressed Gases
        (EQ)
        
        Aerosol Containers
        (air bender)
        
        (OX)Oxidizing Materials
        
        Corrosive Materials (including acids & bases)
        (the ring)
    - - Master list of all HM authorized on ships
      - AOB
        
        (P) - Prohibited
        
        (R) - Restricted, not authorized aboard ships
        
        (O) - Obsolete
        
        (A) - No restrictions
      - SHML feedback report (SFR) shall be submitted for HM not on SMHL
    - - Defines uniform policy, guidance and requirements for the life-cycle control and management of HM
      - Ensure compliant storage spaces for HAZMAT among other goals
    - - CO
        
        Appoint Afloat HM Coordinator in writing
      - XO
        
        Review the ship’s training plan annually to ensure that HM awareness training is included
      - SUPPO(HAZMAT Coordinator)
        
        Graduate of Afloat HM Coordinator course and designated in writing by CO
        
        Overall manager for HM Program
      - HAZMAT Superviser
        
        Shall be an E5 or above within the Supply Department
        
        Graduate of the HMC&M Technician Course
        
        Runs the day-to-day operations of the HAZMINCEN
      - HAZMAT custodian
        
        Conduct HAZMAT offload
        
        Requisition HAZMAT
      - RPPO
        
        singular POC into work center
      - Damage Control Assistant (DCA)
        
        Coordinates shipboard HM spill response drills
        
        Maintains and replenishes HM Spill kits (AEL supported)
      - All hands responsible for the safe and proper use, stowage, labeling & management of HM onboard
  - - - assist SDS in easily identifying proper storage locations for HM and compatibility information
    - - store in spaces reserved and configured exclusively for HM
      - Stow incompatible materials in separate compartments
      - minimum requirement for spacing is 3 horizontal ft
      - Hazard Characteristics Code (HCC)
        
        two-digit alphanumeric code to categorize the reactivity of HM and is located on the SDS
    - - denotes the shelf-life span of material from date of manufacture to the date the material can no longer be used
      - Types
        
        Type 1
        
        Single alphabetic character (A-Z)
        
        Non-extendable
        
        Products with manufacturer’s listed expiration dates
        
        Type 2
        
        Numeric (1-9)
        
        Products with a manufacturer’s test date or inspection date (rather than expiration date)
        
        Item can be checked by command for deterioration; if it passes, shelf-life can be manually extended
        
        Inspected by the ones who use it?
    - - XO approves work-center HM storage locations/lockers in writing
      - Authorized HM for a specific locker shall be posted on the outside of the locker by the work-center, and copies shall be held by the HAZMINCEN
      - responsibility
        
        work-center
        
        provide PPE for all users within the work-center
        
        HAZMINCEN
      - inspected monthly
      - NSTM 670 Vol 1 Appendix H for Satellite Locker Inspection Checklist
    - - all HAZMAT on an annual basis
      - Quarterly Safety Officer and Supply Officer inspection of storerooms
  - - - HM available to work-centers 24 hours a day, and collect previously issued HM for reuse, alternate use, or offload
      - Record issue/return/re-issue in HICSWIN
      - ordered by closest unit of issue per use quantity
      - Dispense into secondary container, if needed, and label as required
    - - Central repository for information on HAZMAT used by the Department of Defense
      - Maintained by Defense Logistics Agency
        NMCPHC is the Navy point of contact for SDS
      - For afloat units, must be maintained in Supply, Medical, and Engineering departments at a minimum
    - - Work centers shall have an SDS in the work center for each hazardous chemical which they use
      - Sources of SDS
        Vol 1, para 8211
        
        Hazardous Material Information Resource System (HMIRS)
        
        Manufacturer
        
        Fleet Logistics Center
        
        Navy and Marine Corps Public Health Center (NMCPHC)
      - Hard copies are required in HAZMINCEN and where HAZMAT is stored
      - document that contains the potential health effects of exposure to dangerous substances
        5100.19, Chp B-3, para 3h
    - - Provide initial and quarterly training to HAZMINCEN personnel on proper receipt processing
      - Ensure a Safety Data Sheet (SDS) is on file for all types and brands of HM taken aboard
      - Ensure all HM is authorized for storage and use via the SHML
      - Inspect HM container condition
        5100.19F, Ch A4, para 4d
    - - printed from HICSWIN and emailed to respective NAVSUP WSS Point of Contact
    - - If not on SHML but is valid requirement, submit SHML feedback report (SFR)
      - Only COs may authorize open purchase of HM
      - Validate requirement prior to requisitioning through SHML, tech manual, MRC, etc
      - Utilize Never-Out List
      - Generate requirements for procurement utilizing Hazardous Inventory Control System for Windows (HICSWIN)
        vol 1 para 8210.1
    - - Clearly identifies material name
        
        Manufacturer’s name and address
        
        Stock number
        
        Hazard Characteristic Code (HCC)
        
        Nature of the hazard including the target organ potentially affected by the HM
  - - - HAZMINCEN shall consolidate used and excess HM for offload
    - - Shipboard Spills
        5100.19F, Appendix B3-A
        NSTM 670, Vol 3, Section 56
        
        Immediately notify Officer of the Deck (OOD)
        
        Only personnel trained in HM recovery shall respond to HM spills
        
        Follow guidance on SDS
      - Overboard Discharge
        5100.19F, Appendix B3-A
        NSTM 670, Vol 3, Section 56
        
        Notify Officer of the Deck
        
        Notify Port Operations
        
        Contain spillage
        
        Report as per local procedures
      - Spill kits
        5100.19F, Appendix B3-A
        5100.19F, Chap B3, Para 6i
        NSTM 670, Vol 3, Section 56
        NSTM 670, Vol 3, Appendix I
        
        Listed on AEL and use "other" funding
      - one HM spill drill & HM awareness training annually
        5100.19F, Chap B3, Para 6i
- - - - provide a common process within the DON that facilitates compliance with DON policy on using SAP
    - - Unilateral (preferred)
        
        the contracting officer signs and forwards it to the contractor for acceptance
        
        the contractor’s signature or written acceptance of the purchase order is not required
        
        contractor accepts by performance or delivery
      - Bilateral
        
        signed by both the contracting officer and contractor
    - - GCPC & Purchase orders
      - Not common: Calls against pre-Established Contract
    - - Only duly appointed contracting officers may obligate the government
        COMNAVSURFOR 4400.1A, para 2301a
      - Once a Contract is established only the Contracting Officer may make changes
        COMNAVSURFOR 4400.1A, para 2301a
    - - 5 phases: Solicitation, Evaluation, Negotiation, Award, Contract Administration
    - - only here. no competition
        FLCPH Customer Guide, para 3.6
        
        responsibility of activities to provide recommendation for sole source procurement
      - Brand Name
        
        when the PR identifies a specific commercial vendor’s product, which can be obtained from either a single or numerous dealers/distributors
    - - Submitted for “Technology” requests
      - Items that contain memory