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CPA S4 Document Processing - Coggle Diagram
CPA S4 Document Processing
Uses of Documents
conveying information to others
record our thoughts or other information so that we can refer to them
combination of text and graphics in a document makes the document more appealing
Example
Notes
Letters
Reports
Formatting Test
Style
Underline
italic
Bold
Size
Font type
Sans serif
Serif Got tail
Decorative text such as word art and drop caps can be used to make document more attractive
Page formatting
Page borders
Headers and footers
Appear on every page
Used to display descriptive information
Insert Page numbers
Mail Merge
identical in terms of the layout, format, and content
Advantage:
Personalise multiple copies of the same document can be created quickly and efficiently
feature that is used to create multiple pages of the same word document containing personalized data
Disadvantages:
Mistakes are repeated. Errors are reproduced many time over because an error in a master form appears in all copies of the form
Create letters, labels, envelopes and e-mail messages.
Formatting Paragraphs and Page Layout
Page margin
is the area between the test and the edge of the page
Page orientation
Portrait
Landscape
Line Spacing
Make document easier to read
Document layout
Multi-column layout are used for magazine, menus, newspaper, and advertisement
Single column layouts are used for letters, reports and essays
Alignment
Right
Centre
Left
Justified
Indentation
Right
Hanging
First line
Left
Graphic
Import Charts
Watermark
Text
Picture
Insert shape
import Graphic
Move, Resize, rotate
Crop
Tables
Shading cells and formal cell borders
insert/delete/merge cells
easy to read information
