Please enable JavaScript.
Coggle requires JavaScript to display documents.
FS MOD 3 - Coggle Diagram
FS MOD 3
Inventory Control Procedures
Completion of Inventories para 7100.5
Types of Inventory para 7101
*FSOs shall be expected to maintain an inventory validity of at least 95 percent
Breakout/Perpetual Inventories
Spot Inventories
Full Physical Inventories
Most recent inventory will post to 1359
Inventory prep and procedures
para 7102-3
highlights:1059 used as rough and smooth inventory sheet
FSO retains smooth inv for 3 yrs
Monthly Financial Returns
Reporting Requirements
Within FIVE (5) days following the end of each monthly accounting period, FSM system closeouts shall be completed and submitted to NAVSUP N432
When the 5th day of the month falls on a weekend, monthly closeouts are due on the next business day.
notify NAVSUP via TYCOM, via email or message, of any delayed returns before the end of the current month. Phone not authorized
para 7302
Temporary general mess closure para 7304
General Mess Summary Document (NAVSUP Form 1359)
para 7002
SECTIONS
Heading
-Enter Info given
Certification
-Enter Info given
-date will be the 15th of the month
-DO symbol-provided or previous 1359
-TOTAL cash deposited with Disbo(non rounded) is entered in paragraph
Ration Breakdown
-ships muster report
-block 17 is copied from column 13 of the 338
-block 2-Enter SUM from column (6) extracted from Form 338
-blocks 2-15 summarize other personnel. Sum is block 16
-block 1 is block 17 minus block 16
Receipts and Expenditures
Summarizes the NAVSUP Form 367
food cost(column 17 from 338 = 367 issues to GM)
All numbers are rounded and totals must match
Price Adjustment-used to balance receipts & expenditures
Accounting Classification
Sales-cash deposited with DISBO
Surcharges- deposited with DISBO
Cash Statement
-Undeposited Balance Brought Forward = the undeposited sales block of the previous month’s 1359
-Sale of Meals: sum of all 1544 and 1046 meals sold
-Bulk Sales: sum of all items sold from the general mess storerooms (1149)
-Surcharges: surcharges from meals sold
Other Sale of Meals
ACCOUNTS FOR THE ROUNDING ERROR
add or subtract 1 based on non rounded vs rounded sum
If rounded some is OVER non-rounded, subtract 1, and vice versa
Allowances
-Rations(code 17 in ration breakdown)
-rest of the column is sum of amounts from column 13
-Basic allowance value: total rations x BDFA
-Over/(Under) Issue Carried Forward: Over/(Under) issue from the previous 1359
-Supplemental Allowances/Special Allowances(338)
-Food cost-(Issues to GM in 367)
Over/Under Issue= total allowances -food cost
% Over/Under Issue=(Over/Under Issue )/ total allowances
Letter must be signed by SUPPO and sent to NAVSUP via TYCOM if over issue for: End of FY, disestablishment of the GM, Over issue greater than 10% for three consecutive months, relief of FSO
Food cost and Stores Consumed
Stores Consumed is taken from the Summary of General Mess Issues (NAVSUP Form 1059)
Difference = (Stores Consumed – Food Cost) / Stores Consumed * 100 = %
Inventory
-Conduct a Wall-to-Wall inventory at least every 90 days and in the month of September
-Reports the date of the last wall to wall, the number of days since you completed the inventory, and your inventory accuracy rate (the number of line items correct divided by the total line items carried)
Signatures-refer to para 7002.9
Rations Allowed Statement
-Navy Rations Allowed(provided)
-Other rations allowed-Same as total other personnel(16 in Ration Breakdown)
AFFECTED FORMS(this mod) para 7200 has all
1046
-meals sold
on a credit basis
para 2201-2b
1544
meals sold
on a cash basis
para 2201-3
338
Procedures:
-block 16 is updated with inventory changes
-input "inventory adjustment on appropriate day
-finish columns 15,17,19
-sign if closing out
1149
para 4201,6202
367
full procedure available para 7202
-if price adjustment greater than 10 percent of the
food cost, an explanation must be annotated on the Comment Section of NAVSUP Form 1359
1059
multipurpose document that tracks inventory and issues to GM
Summary of general mess issues
Procedure:
-fill in inventory qty (NOTE-this comes from EXPENDITURES CUM value from 335)
-follow the rest of ending inventory procedure
Rough Inventory
Procedure:
-if two team inventory performed, input correct quantities for both sheets
-one line, initial FSO name, write correct qty
-print and date by all personnel involved
-update 335 with amounts and date of inventory
-retained until the next inventory has been completed
Ending Inventory
Procedure:
-fill in inventory qty(NOTE-this comes from ON HAND value from 335)
-fill in adjustments made
-fill in LRP
-calculate monetary adjustment(Adjustment x LRP)
SUBTOT: Amt of current sheet
Total of all SUBTOT/Grand Tot: amt of current and previous sheets
-FSO signature
-update 338,335 appropriate columns
Smooth Inventory
/
Inventory Adjustment
sheet Procedure:
-Enter physical inventory qty
-enter adjustments made
-enter LRP
-calculate monetary adjustment(Adjustment x LRP)
-calculate SUBTOT and Tot(be sure to include other sheet totals if applicable)
-enter in 338
335
used to record, by quantity only, receipts, expenditures (transfers,
surveys, sales, and issues), and the running balance on-hand for each food item.
Recording Inventory changes
fig 7-24&25:
-check appropriate inventory sheet. Add date
-if adjustments needed add INVADJ in receipts column
-if < O/H found, add sum to issued and cum total. Subtract from O/H
-if > O/H found, subtract sum from issued and cum total. Add to O/H
-If 0, put INV in "other" column
Closing out 335
-enter date, enter total received, enter total exp, enter total from "other" column
-draw 2 lines
-enter BBF in receipts
-bring down O/H balance
SUBMISSION/PROCEDURES
All dollar amounts will be rounded to the nearest dollar except RATES USED FOR MONETARY ALLOWANCES, DEPOSITS, AND CERTIFICATION
close out within 5 days following the end of each regular monthly accounting period
Hard copy not req to be submitted to NAVSUP
para 7300
retained by the FSO and placed in the accountability file for
10 years para 7003
FINANCIAL LOSSES AND ACCOUNTABILITY para 1114.2&3
UNDEPOSITED FUNDS para 7303
Accountability and retention for all document tables 7-1 through 7-3