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Company Share Registrar Function - Coggle Diagram
Company Share Registrar Function
All companies are required to keep various statutory registers including the register of memebrs
Maintenance of the register of members is usually outsourced by companies whose shares are traded on a public market. These markets require that trading take place using CREST and the necessary system development makes designing a standalone system by an individual company uneconomic
The register size for quoted companies tend to be numbered in the thousands and for larger share registers in the millions of members
Role
Issuance and transfer
Issuing new certificates
Crediting electronic holdings following the issue of new shares and processing share transfers, cancelling old share certificates and issuing new ceritficates
Record keeping
Keeping and recording ownership of shares
Registration
Registering changes of ownership and other documentation received in connection with the shareholding/membership
Paying agent
Distributing interest, cash, dividends or other payments to members
Tendering shares in a tender offer
Exhcnaging shares, options and warrants
Shareholder liasion
Facilitating communications between companies and their members
Sending out proxy materials
Mailing the company's annual, interim and other reports
Meeting management
Organising and running GM
Registering and verification of attendees
Vote scrutineers
Managing poll votes
Increasingly supervising the technology application for virtual and hybrid meetings
Dematerialisation
Companies whose shares are traded on a public market must enable their shares for electronic settlement
Various markets offer trading on a T+1 basis, this means that the shares must be held digitally rather in physical form as there is insufficient time to physically move share certificates from the selling broker to the share register for verification and cancellation and the new certificate to be printed and issued to the buying broker