Please enable JavaScript.
Coggle requires JavaScript to display documents.
Notice of meetings - Coggle Diagram
Notice of meetings
Content of notices
The notice must state the time, place and date of the meeting and the general nature of the business to be transacted
Where a special resolution is to be proposed, the notice must contain the text of the resolution and must state that the resolution is to be proposed as a special resolution
Since the directors normally instruct the CS to convene the GM the notice is usually signed by the CS on behalf of the board
Listed companies must follow the provisions of the LR in regard to proxies, i.e every member must be given the opportunity to vote for, against or abstain on every resolution included in the notice (the so-called three way proxy)
Every notice must include a prominent statement that makes clear that the member entitled to attend and vote may appoint one or more proxies to attend, speak and vote on their behalf
-
-
-
-
Special notice
-
-
-
-
The company is required to give notice of the resolutions of which special notice has been given to all members in the notice of meeting or by advertisement in a newspaper or such other manner allowed by the Articles not less than 14 days before the meeting
Clear days
-
-
Communications sent by a company are deemed to have been received 48 hours after posting or sending by electronic means, excluding any non workings days
A company's articles may have a very different definition of clear days and in particular when notice is deemed given as the 48 hour deemed receipt is often reduced to 24 hours (by first class post) in the case of bespoke Articles
In order for a general meeting of a traded company to be held on 14 days notice, the conditions specified in CA2006 307A must be met. These conditions are
-
-
A special resolution has been passed to reduce the notice period to 14 days. This must have happened at either the immediately preceding AGM or a GM held since the last AGM
-
-
-
-
-
-
-
The minimum periods per CA2006 cannot be reduced by the companys Articles although the minimum periods can be extended
Listed companies are required where possible to comply with the GC which contains a best practice requirement for notice of AGMs to be convened on 20 working days notice in all cases