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The Six C's - Coggle Diagram
The Six C's
Consistency
Minutes that are written in a consistent style and tone will be much easier to read and be understood
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Consistency of style should apply not just to the minutes of each meeting but a consistent style for all meetings of that type
Board minutes and commitee minutes will often have a similar style whereas minutes of GM tend to have a completely different, briefer and more formal style
Clarity
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The reader should not need to make assumptions or read between the lines to understand the discussion or decision
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Conciseness
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While nothing material should be ommitted, the CS will win no friends by padding out the minutes or repeating the same point several times
When writing the minutes it is good to keep in mind whether or not what was said makes any difference to the overall discussions and whether it will add anything to the reader of the minutes in a month or a year or more, if the answer is not then it can safely be left out
Completeness
Each section of the minutes should be complete showing the discussion and the decision reached whether that is the item was approved, not approved, deferred pending additional clarity or results of some testing or some other result
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Correctness
Minutes that are correct in terms of the language, technical terms, grammar and spelling will be much easier to understand and allow the reader to concentrate on the meaning of the message rather than the message itself
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Coherence
A coherent minute is one that is written logically and with a consistent tone and flow with all ancillary points linked to the main topic