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Company secretarial applications - Coggle Diagram
Company secretarial applications
A board portal is a secure online platform created to facilitate the security and effectiveness of meetings, collaboration and decision making by directors, committees and senior management
Applications can be divided into 2 broad categories
Entity management, governance and compliance
Form filing and online filing packages
Statutory register maintenance
Minutes and resolution generation applications
Group structure overview
Meeting portal
Remote meeting facilitation and management
Secure communications
Board pack and other sensitive documentation distribution
Formal process to document, collate approvals and record decisions in between formal meetings
Governance oversight
Additional functionality can include board evaluation modules, conflicts of interest reporting and recording and maintenance of insider lists
In addition there are packages that combine two or three of these elements into one application as well as packages providing complete entity management solutions and platforms or online portals which in addition to the core company secretarial requirements, comprise a database for keeping a wide variety of information including GDPR records, data protection registration and trade mark renewal information, advisers etc
As companies grow whether through organic growth or by acquisition, this is often accompanied by an increase in the number of subsidiaries within a gorup. While the number remains modest, maintaining these records using a manual system, hard copy or electronic, supplemented with utilising the Companies House online web portal for submitting forms, remains a practical answer to maintaining the corporate records
However as the number of group companies starts increasing and the range of group information required to be kept track of increases, such as tax reference numbers, GDPR registration and renewals, trade mark and patent registrations etc, manual systems are quickly overwhelmed
Online submission of forms and documents and acknowledgment or rejection of Companies House filings is facilitated via the Companies House XML Gateway. In addition to all the forms available to be filed using Companies House own WebFiling facility, companies developing their own software can submit additional types of company accounts as well as incorporation documents
Software filing uses XML while accounts submission iXBRL