Mass Modification Guide
General Guidance
PRICING MOD
Addition MOD
Administrative MOD
Deletion MOD
Must obtain digital certificates at https://eoffer.gsa.gov/eoffer_docs/digital_cert.html.
On August 8, 2020, the Mass Mod portal application removed this digital certification requirement and moved to a two-step authentication process. Please note that this change does not remove or impact the digital certification requirement for the eOffer/eMod application. You must maintain an active digital certificate to keep your contract current through the eOffer/eMod system.
Do not hit the SIP “replace” button to upload your entire GSA contract portfolio after every mod.
Only use the SIP “change” button to upload only the items being added, deleted, or updated. It is more efficient and provides a significantly lower risk of inadvertently damaging your established GSA Advantage!® portfolio and or f
Upload the SIP file at least every two years to avoid suspension in GSA Advantage!®. Even if you have not had any changes to your products and/or service offerings,
Price Proposal Template (PPT) - In order to complete a mod for additions, deletions, pricing, or technical request, you must submit a PPT with two tabs, A and B.
Tab B-changes : Include ONLY the items impacted by the modification. On this tab, provide the items to be modified
Tab A: Includes all offerings. On this tab, include the data for ALL of your GSA offerings as though your modification request was already approved. This should be the entire universe of offerings
EPA: Use these tabs, as applicable, when requesting a price increase or price decrease of any kind. You must still fill out tab A with your universe of offerings.
We should have at least two persons with digital certificates listed as Authorized Negotiators who are authorized to sign.
Contract Administrator/POC or Authorized Negotiator Mod Checklist
Provide a completed copy of the “ Agent Authorization Letter ”
Provide a copy of the digital certificate, which must show the Authorized Negotiator’s full name and company email address, if applicable.
Provide a copy from the SAM.gov search that confirms the added authorized negotiator(s) do not appear on the SAM exclusion list.
Required Documentation
Signed and dated cover letter on company letterhead signed by an Authorized Negotiator
Statement: “The items being deleted will not be added at a later date with a higher price without justification for such higher price.”
Statement: “I certify to the best of my knowledge that the information I provided is current, complete and accurate. All other terms and conditions remain the same
State the number of items being deleted
Product Price Proposal Template (PPT) showing the current information and the requested changes
Entire updated GSA Schedule price list showing the entire contract portfolio that will be displayed on GSA Advantage!® after the completion of the modification. The format shall be the same as the Product PPT but showing your entire GSA Catalog.
EPA Increase based on a Commercial Price List Mod Checklist:
Signed and dated cover letter on company letterhead signed by an Authorized Negotiator
Background information regarding your current prices, the applicable wage determination price levels (if applicable), and the increases necessary for your company
Include the total number items for which an EPA is requested
Statement that you are requesting an Economic Price Adjustment (EPA) in accordance with EPA Clause 552.216-70. Identify the amount of EPA being requested, pursuant to the changes in the Commercial Price List (CPL).
Identify the amount of EPA being requested. Note: The percent increase cannot be greater than the annual cap in the contract.
Justification for the increase. ○ If the EPA requested exceeds the allowable Ceiling Limit in Item No. 4 below, provide specific justification and attach supporting documentation to the cover letter.
Statement that your price increase will not go into effect until the Contracting Officer signs the completed modification.
Statement that all prices offered to GSA include the current IFF.
Statement: “I certify to the best of my knowledge that the information I provided is current, complete and accurate. All other terms and conditions remain the same.
Commercial Price List (CPL) with effective date.
Supporting Pricing Documentation (invoices, published and publicly available commercial catalogs/price lists, copies of invoices, contracts, quote sheets, pricing narrative, etc.).
Price Proposal Template: You must fill in all cells of the applicable EPA Price Proposal Template (PPT). Any empty cells may cause the modification to be rejected. If the cell does not apply, please type in “N/A”. Do not leave the cell empty.
Notice of price increase from manufacturers or suppliers, if applicable
Entire updated GSA Schedule Price List showing the entirety of awarded offerings and terms and conditions that will be displayed on GSA Advantage!® after the completion of the modification.
Add Products Mod Checklist:
Signed and dated Cover Letter on company letterhead signed by an Authorized Negotiator
TAA Compliant Statement or TAA Country of Origin (COO) Certificate in accordance with 52.225-6 TRADE AGREEMENTS CERTIFICATE (MAY 2014)
GSA Basic Discount
Number of products added
Quantity/Volume Discount, if applicable
Other Discount/Concessions, if applicable
Delivery After Receipt of Order (ARO)
Freight on Board (FOB) Terms, e.g. Destination or Origin
Commercial Sales Practice (CSP) statement, see checklist Item No. 3 below, if applicable
Energy Star Compliant Statement, if applicable
Solicitation refresh number
Statement that items being added are not identical/substantially similar to previously deleted items that had a lower Schedule price
Identify any hazardous material to be delivered under this contract. (52.223-3 Hazardous Material Identification and Material Safety Data (Jan 1997) Alternate I (July1995)), if applicable.
Statement: “I certify to the best of my knowledge that the information I provided is current, complete and accurate. All other terms and conditions remain the same.”
Provide a signed Letter or Supply (LOS), if the contractor is not the Original Equipment Manufacturer (OEM). Only provide if LOS is currently not on file for this supplier.
Products Price Proposal Template