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Gloria Casanova - Coggle Diagram
Gloria Casanova
PCO
:question:
Is a Professional Congress Organizer , so they do: Congress & Conferences
Works for the Associative Market: The main costumer are the associations
:pen: Planning & Consulting
Prepare a candidacy
Take part in organizational meetings with the organizer
Serve as central contact point for organizers suppliers, speakers, participants and exhibitors
Negotiate with, assign and supervise required suppliers in accordance with the organizer
Produce a congress report including statistics
:fountain_pen: Budget and Financial Managemen
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Improtant: We need to kmow how much are the registration fees, HOW MUCH IS EVERYTHING
Offer support with the analysis of tax issues
Compile and continuously update a detailed congress budget
Set up a financial reporting system
Draw up a final balance
:black_flag: Venue and On Site M anagement
Advise on venue requirements and create a concept ensuring optimal use of space
Negotiate and conclude venue contract
Coordinate site inspections for the organiser
Solicitate quotations from third party suppliers; order and organise technical equipment, catering, interpreting service ..
Recruit, coordinate and manage congress staff
Look for the best venue, and set up everything, which are the best suppliers
:silhouettes:Marketing and Advertising
Now super improtant to comunicate what you are going to do: This is the way that we communicate with the participants of the congress, we have to create a marketing plan, communicate that the congress will take place
Develop a marketing plan
Coordinate printed matters (flyers, announcements, conference programmes
Create a congress App
Social Media
:check: Delegate Servicing
Set up an online registration platform
Handle ongoing correspondence with delegates regarding registration
Collect registration fees
Compile congress materials for delegates
Set up and staff a registration counter
:smiley:Speakers, Faculty and Chairs
Send out invitation letters
Coordinate registration and hotel bookings in accordance with the organiser's guidelines
Bill travel expenses and remunerations
The quality of the speakers of a congress will affect in to the attendance
:warning:
How does the coronavirus affected
The hybrid model
COVID-19 has become an accelerator for virtual events
After Corona, on- and off-line congresses will be viewed as equally important
:lock: Exhibition and Sponsoring
Research potential sponsors and exhibitors and relevant contact persons
Measure exhibition space
Be present on site to assist companies during setup
Serve as interface between the venue and exhibitors
Manage compilation and sales of individual sponsorship packages