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Current Faculty Hiring Process - Coggle Diagram
Current Faculty Hiring Process
Color Codes
Provost's Office
Employment Services
Department Chair
Candidate
Pain Point
Process Step
Step 1: Initial Contact
Send hiring document to dept chairs in fall semester
Identify Applicant
Send CV to Provost's Office
Request an offer be made
Review CV to determine salary, FTE, Title
Notifications to ITS, Facilities, Chairs, Coordinators, Serie Center
Make preliminary offer via email, advise candidates on next steps
Add CV to shared ES/Provost G Drive folder
Update New and Rehired Faculty spreadsheet
2 more items...
Language regarding H1B visas
Step 2: Forms/Signatures
Creates job in iCIMS
Uploads CV to create candidate profile
submits candidate to appropriate job number
Generates WNS, sends to HM
HM signs WNS
Sends Offer confirmation to candidate
sends WNS to candidate
Candidate signs WNS
1 more item...
HR Coord doesn't receive notification when this is complete
HR Coord doesn't receive notification when this is complete
Resolved
Multiple contracts in one job number can lead to bad data entry
Step 3: Final Details
pluss CV, Transcripts, contract from G Drive, loads into faculty file
audits files, sends reminders as needed
manual, tedious process
Requests moving allowance
Processes moving allowance
produces New and Termed Employees report
not sent to the comprehensive list of nexessary parties
Creates PEAFACT record in Banner
Alerts PRovost's Office regarding revisions
Revises appointments via status form
2 more items...