Please enable JavaScript.
Coggle requires JavaScript to display documents.
Ch.5 Introduction to Office Automation - Coggle Diagram
Ch.5 Introduction to Office Automation
5.2 Software and Hardware for Office Automation
software in office automation
number of types of application software have been developed for office automation
helps us to organize raw data
application software
word processors
speardsheets
database software
presentation software
communication software
image editing software
Hardware in Office Automation
input and output devices
keyboards
mice
monitors
speakers
Microphone
common types of hardware
Network printer
fax machine
scanner
computer network services
Files services
e-mail services
database services
Hardware in office automation
computer system are the essential types of hardware found in a Morden office
type of hardware
network printer, fax machines, scanners
input and output devices
keyboards, mice, monitors, speakers, microphones
5.1 Basics of Office Automation
Affordable computer hardware and user-friendly application software make computer systems the most popular working tools in offices
major applications of office automation
data processing
management
Information exchange
advantages of office autonmation
increase productivity
better data management
better communication
reducing company expenses
5.3 Basic activities in office automation
data application
editing documents
producing reports and documents
Modify digital image
type of application
data analysis
Digital image modification
Document production
report generation
data storage
common types of data found in office
office records
Document
various kinds of multimedia materials
examples of multimedia materials
scanned forms
voice mails
voids recorded during video conferencing
secondary storage device
hard disk
compact disk read-only memory
digital versatile disc
magnetic tape
memory card
data exchange
carry out through electronic communication channels
examples of carry out through
e-mail
voice mail
fax
data management
Inventory records
Financial plans
marking information
customer orders
Database management system (DBMS)
task scheduling system
short-term and long-term
Financial plans
workforce allocations
inventory control
provode tools for monitoring
timeline
Resource equations
Electronic scheduling
major function
tasks scheduling
cost management
resources allocation
quality control
reports generation
5.4 Effective of office automation
2 major factor
Equipment
cost of installing and maintaining is within the proposed budget
the new automation system is compatible with the existing system
time require for system implementation is well controlled
People
Basically the users of an office automation system
managing director
Managers
computer engineers
Secretary
clerks