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Ch.5 Office Automation - Coggle Diagram
Ch.5 Office Automation
Basic activities in office automation
Data application
Editing documents
Producing reports + documents
Modifying images
Type of data application
Data analysis
Digital image modification
Document production
Reprint generation
Data storage
Multimedia materials
Scanned forms
Voice mails
Video recorded during video conferencing
Secondary storage devices
Hard disks
CD-ROM
Magnetic tape
Memory card
Data Exchange
through electric communication channels
Transfer digital information instantly through computer network
Data Management
In a business :
Inventory records
Financial reports
Personnel information
Marketing expenditure
Customers orders
DBMS (data management system)
Provides tools & functions -> efficient data access and generating reports
Tasks scheduling system
Tracking progress : allocations , Expenditure, Inventory
Monitor and management : Timeline, resource allocation, Scheduling
Major functions
Tasks scheduling
Cost management
Resource allocation
Quality
Reports generation
Examples
: Microsoft projects , Omniplan, ProjectPier
Software & Hardware of office automation
Application software
Word processor
Spreadsheet
Database software
Presentation Software
Communication software
Image editing software
Organise --> raw data
Hardware
Network printer
Fax machine
scanners
Mouse
keyboards
Speakers
Basics
Affordable & user-friendly
Labour intensive tasks computerized
Major application
Data processing
Management of digital information
Information exchange
Advantages
Productivity
Data management
communications
Reduce company expenses
Effectiveness
Major factors
Equipment
Installing + maintaining
Compatible automation system
Well controlled time
Tailor made technical requirements
Suitable physical arrangement
People
Training programs
Ensure proper & effective operation
Users
Directors
Managers
Engineers
Secretaries
Clerks