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PCO by Gloria Casanova - Coggle Diagram

- - - - Academic disciplinces (medical, economical, technology, education)
- - - - Professional staff, administrative and members, support, office space, technology and equipment
  - - - Prepare a candidacy
      - Draft and action plan and timeline
      - Take part in organisational meeting with the organiser
      - Advise and coordinate logistics for the complet congress
      - Serve as a central contact point for organiser , supplies
    - - Offer support with the ananlysis of tax issues
      - Complie and continuosly update a detailed congress budger
      - Set up a financial reporting system
    - - Look for the best venue and suppliers
      - Negociate and conclude venue contract
    - - Develop a marketing plan in accordance with the congress structue
      - Coordiante development of corporate identity for printed matters
      - Coordinate the set uo of the congress website and provide regular updates
    - - Set up an online registration platform
      - Handle ongoing correspondence with the delegates
      - Provide registration options online or via fax form
      - Collect registration fees via bank or credit card
      - Accomodation, transportation, tours, cultural program
    - - Send out invitation letters
      - Coordinate registration and hotel bookings
      - Bill travel expenses and remuneration
      - Handle ongoing correspondence with speakers
    - - Provide a concept and suitable suggestions for the various events
      - Compose texts for invitations
      - Request quotations, contract and invoice suppliers
      - Management of invitations in accordance with the organiser's guideline
    - - Set up an online abstract submission platform in accordance with the organizers guidelines
      - Issue calls for abstract and papers including submission guidelies
      - Confirm proper receipt of abstracts and paper
      - Distribute submissions to the reviewers in accordance with pre-defined criteria
      - Notify submittets of acceptances or rejection of submission
    - - Research potential sponsors and exhibitions and relevant contact persons
      - Measure exhibition space
      - Compile an exhibition plan
      - Serve as an interface between the venue and exhibitors
      - Coordinate sub-contractors
      - Be present on site to assist companies during setup/dismantling and during the meeting
      - Keep accounts