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BUSINESS MEETING - Coggle Diagram
BUSINESS MEETING
Definition
A meeting is a gathering of two or more people with a common interest to exchange ideas for a specific purpose.
Terms used in business meeting
On the table
What do you want to discuss
Second (verb)
Agree and confirm the minutes
Call the meeting to order
Chairperson
Quorum
Minimum number of members
Proposer
Suggestion
Chair (verb)
Chairing a meeting
Move (verb)
Let's move another
Ballot
Voting secretly
Minute taker
Secretary
Adjourn
Close or end the meeting
Advantages of meeting
face-to-face interaction
immediate feedback can be obtained
Diverse ideas can be produced
Types of meetings
Annual General Meeting (AGM)
Extraordinary-Making Meeting
Decision-Making Meeting
Problem-Solving Meeting
Conducting meetings
Meeting Procedures & Documents
During
i. Procedures
The chairperson can convene the meeting once the quorum is met
ii. Meeting agenda
Explain the meeting agenda and establish ground rule
Before
i. Preparation
The chairperson must be present to chair the meeting
ii. Meeting notice
The secretary prepares all the documents and distributes them to members before the meeting ins convened
After
Documents to be prepared
Prepared by secretary and circulated to relevant people in advance e.g. memorandum, letter, e-mail
ii. Minutes of meetings
A record of items that have been discussed at a meeting
Useful phrase and expressions
Getting started
- Well, since everyone is here, we should get started.
Introducing agenda
- We are here to discuss
Giving suggestions
- In my opinion
Language skills
The committee
informed
the minutes from meeting of the committee of Jun 5 2016
The committee
was informed
that the proposal
had been discussed
during the meeting of 7 January