Please enable JavaScript.
Coggle requires JavaScript to display documents.
MEETINGS THAT GET RESULTS - Coggle Diagram
MEETINGS THAT GET RESULTS
Room Layout for Meetings
Use a round or rectangular table, position yourself opposite the entrance so that the participants are facing you and have their backs to latecomers and other interruptions
The power position for you is close to and facing the leader so that you are able to make eye contact with the most important person
For medium-size meetings (made up of about 15–25 people), a horseshoe-shaped or box-shaped setting is ideal
The front row of chairs to be so close that I can reach out from the edge of the stage and touch a person in the front row
Close the curtains on three sides
Making Presentations at Meetings
Develop your presentation in stages, one point at a time, each point leading logically into the next point.
Whenever possible, use examples and illustrations to prove your points or drive them deeper.
Should never have more than five lines of text on a slide, and each line should not have more than five words.
When you are not referring to a point on the screen, push the B on your laptop’s keyboard to blank out the screen.
End with a strong verbal message, your call to action
Developing Self-Confidence in Meetings
Create a clear mental picture of yourself speaking calmly and confidently in front of your peers
Should resolve to speak up clearly within five minutes of the beginning of the meeting, whatever the subject
Ask a clear question of the meeting leader, or of another key person who is making a point
Parkinson’s Law in Meetings
Set a specific time for the discussion of each item on the agenda
When you hand out the agenda, note the time that will be spent in the righthand margin
Start on time and end early
Give yourself tight deadlines to complete important tasks
Tips for Personal Meeting Effectiveness
If you are a meeting participant, do everything possible to avoid attending the meeting if you don’t need to be there
If you are making a PowerPoint or a written presentation, be sure to have copies of your notes available to hand out with the agenda when you begin
Only invite those whose presence is essential
Every meeting should end with a clear agreement about the next actions. Who is going to do what, by what time, and to what standard?
Hand out background information on the subject well in advance gives everyone a chance to plan, prepare, get organized
Start the meeting with a clear statement of purpose
Give the attendees as much advance knowledge and information on the subject of the meeting as you possibly can
Meetings as Management in Action
When people bring up another subject, say something like, “Why don’t we take that subject off-line and discuss it after the meeting?”
Reach an action conclusion on each point on the agenda
Make a decision to either do something, do nothing, or put it off to a subsequent meeting for a final decision