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MEETING PREPARATION - Coggle Diagram
MEETING PREPARATION
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3-CREATE AGENDA
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2 ITEMS
1 To determine your agenda items, consider
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3 Include only as many agenda items as the group can realistically handle in the time allowed for the meeting.
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6 On the agenda, indicate who will lead the discussion or presentation of each item.
7 Rotate leadership of the meeting-setting the agenda, preparing materials, and introducing topics. ->It’s a great way to inspire ownership of the meeting
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9 If it's a meeting to solve a problem, ask the participants to come prepared with a viable solution.
10 If you are discussing an ongoing project, have each participant summarize his or her progress to date and circulate the reports amongst members.
3 SEQUENCE
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3 Separate information-sharing issues from problem-solving, decision-making, or brainstorming ones.
4 During long meetings, address the most difficult issues at a time when participants are at their most focused
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4 LOGISTIC & SCHEDULE
1 Any background materials participants will need to review or prepare before taking part in the meeting .
2 With an idea of what needs to be covered and for how long, you can then look at the information that should be prepared beforehand.
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2.2 what role are they expected to perform in the meeting, so that they can do the right preparation?
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4 Avoid meeting first thing in the morning, when people are rushing to get to work; and the end of the day, when people are tired.
5 Avoid scheduling a meeting right before vacations, when people are rushing to finish their to-do lists, not yours.
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7 If there’s really that much to cover, break the information into several smaller meetings.
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2-DO YOU NEED A MEETING
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2 WHEN NOT TO MEET
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5 You can treat the same topic , just by modifying agenda & attendee list of an other meeting
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