Lean Cohort 3 Meetings Assignment - Coggle Diagram
Lean Cohort 3
What's the Problem?
Identify occurrence/ impact
Is, Is Not Analysis
What is the defect?lack of prior planning of meetings with structured agenda/formalize meetings/
What process/ product? Use of room space to conduct productive meetings during covid
Where in the process? IT issues,no clear direction
Who is affected? Impact to felt by all the team of no leadership.
When did it happen? Throughout the meeting
Is there a pattern? No results from meetings
How frequently did it happen? The whole way through the meeting
How much is it costing? Costs have spiralled out of control, rooms are not being used to full capacity, costing the time/wages of the staff
Crime Scene - Capture Data-No control of meetings agenda, wasting time during meeting.
Observables (Watch, Listen, Ask) Unstructured meetings with no lead
Learning to Understand Process-unorganised, unstructured use of meeting room resource
The 5 Whys
Time / task focus
notes/ minutes/ report
customer role / satisfaction/ value
supplier - worker involved
Meeting Structure Roles
Meeting To Do List: Stay Focused
Evaluation - What's next?
Attendees / Contributors Invite
Meeting Owner - Reasons for calling Meeting
Scribe - Script, Notes, Report
Agenda - Clear Directives, & Explanation
Schedule - Availability, Confirm
Location & Time
Plan To Do's...
Have you downloaded the files from Lean website for this assignment?