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Chapter 9 Issues In electronic Records - Coggle Diagram
Chapter 9 Issues In electronic Records
Strategies
Decide how email should be saved
Print out copies and store them in an appropriate manual filing system. Identifying senders, receivers and time of transmission.
Email Management
Organization can ensure that important messages are
identified and protected as records
Documents are likely to continue to be produced and printed onto paper, which means that users still need basic guidance on how to manage their paper files. and their computer directories and files
Records managers and archivists need focus their
advice on the management of the electronic information
Management Isues
Reliable information, not technology , is essential to accountability
The storage media is fragile and changes with time.
Its essential to assign responsibility for managing the integrity of Electronic Records
Computerization more complex than paper based-environment.
Managing information electronically is not just a technology issue, policy issue, business issue and training issue.
Definition
The electronic, one directional transfer of information in the form of message via an immediate communication system, from an identified sending party to one or more receiving parties.
Electronic mail is for non- interactive communication of text, data, image or voice messages between a sender and a designed recipients by systems, utilizing telecommunications links
Generic name given to a software functionality which enables users to write a message and 'send' it to another person who may see it on his computer at the later time"
Guidance
Do not rely on e-mail system
e-mail software convert saved to the new system.