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Topic 3- records management legislation, 1.National Archives ACT 2003…
Topic 3- records management legislation
why
agency/organizations identify records requirement when undertaking records appraisal/designing, implementing a records management system.
identify the legislative requirements for creating, maintaining and disposing of organization records
promote compliances, accountability and transparency
performs records management in accordance with established laws regulations and is in force
Regulation hierarchical
1-act
2-cirulation/regulation
3-direction
4-standard
5-Guidelines/procedure
1.National Archives ACT 2003 (ACT629)
section 26- Disposal of public records
Section 35- return of public record
section 25-prohibition on destruction of public records
Section 28- transfer of public records to National Archives
Section 7- Functions of the Director General
Section 31-Acquisition is not a public record
Section 4-establishment of National Archives
Section 27-records disposal schedule(JPR)
section 30-the maitenance and control of public records of public offices that are no longer functioning
Regulation Regarding Record Management
2.Safety Instructions
-establish security level of official government documents
-rules for the maintenance and use of enhanced records
Disposal of classified records
3.General Circular Letter No.1 year 1993-regulation of use of facsimile machines at government offices
DISPOSAL OF PRINTED MATERIALS/USED PAPER FROM MINISTRIES /GOVERNMENT DEPARTMENTS / STATUTORY BODIES - MINISTRY OF FINANCE LETTER DATED NOVEMBER 3, 1993
4.GENERAL CIRCULAR LETTER NO. 1 YEAR 2003 - COLLECTION AND PRESERVATION OF PRIVATE LETTERS OF GOVERNMENT SERVANTS AT THE NATIONAL ARCHIVES OF MALAYSIA
SERVICE CIRCULARS BILL. 5 YEAR 2007 - OFFICE MANAGEMENT GUIDE
Government mail affairs
File management
public records maintenance ,and disposal
TREASURY CIRCULAR LETTER NO. 4 OF 2007
National archive
National audit
National accountant
INFORMATION TECHNOLOGY INSTRUCTIONS (MAMPU)
P.U. (A) 377 NATIONAL ARCHIVES
REGULATIONS (DETERMINATION OF FORMS FOR PUBLIC RECORDS DISPOSAL 2008) WAS PUBLISHED ON OCTOBER 13, 2008
MALAYSIAN STANDARD
(MS 2223:2009)
GENERAL CIRCULAR LETTER NO. 1ST YEAR 2013 - UNIFICATION OF LETTERHEAD FORMAT FOR FEDERAL MINISTRIES / DEPARTMENTS /AGENCIES
GENERAL CIRCULAR LETTER NO. 4 OF 2015 - TRANSFER OF OFFICIAL ISSUES TO THE NATIONAL ARCHIVES OF MALAYSIA