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Archiving / Retention of historical data held on TIS / NDW, Assumptions:,…

- - - - Placement history
      - Programme Membership
        
        See spreadsheet for detailed breakdown field by field
      - Assessments
      - Form Rs
      - Archiving - NDW
        
        Delete "Archived" Trainee status records from TIS after 6 years
        
        Based on the last time any element of that Trainee was active
        
        Should auto-delete based on business logic, not a manual process
        
        Real-time check, at the 1st Wednesday of August, yearly?
        What's the expectation - HEE IG 'rule'
        
        Event oriented approach?
        
        Push to an API that NDW then consume
        
        Determining 1st Wed in Aug could be tricky.
        Should aim for running as and when we need to - which indicates real-time / ad-hoc would be the best first step
        
        NDW to handle the archiving / deleting at NDW end, based on the "Archive" Trainee statuses sent through
        
        How to view archived data
        
        Manual - no need for TIS to work out a clever approach - NDW might though!
        
        Add additional status of "Archive" to Trainee status field - "Active"/"Inactive"
        
        Permanent record deleted in its entirety
        
        Purpose of Archive is to make the data query-able
        
        What format should the archive exist in - text doc?
        Is this a call for the NDW team to make? NDW team decision.
        
        Once we have confirmation that the archiving is happening in NDW, we have the green flag to delete from TIS
      - c.Half all info stored
    - - Restrospective deletion?
        
        Dependent on Deduplication exercises.
        
        Downstream processes need to be ckecked.