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Virtual AGMs - Coggle Diagram
Virtual AGMs
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Notice of meeting
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Instead of an address for the meeting, clear instructions on how to access, speak and vote at the meeting will have to be provided together with a helpline number for shareholders requiring assistance
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Helpline
A helpline will have to be established for any shareholders who require assistance In preparing for the meeting - acquiring apps and setting up for the meeting, accessing the meeting on the day or voting
The company will have to decide, in liasion, with the technology provider and registrars who the shareholder accesses via the helpline as this may differ based on the shareholders query
Proxy form
Companies will also have to alter their proxy forms which also usually contain information about the place of a physical meeting
CA2006 permits a UK company to offer shareholders an electronic means for participating in a general meeting
The electronic means has to be real time, allow for two-way conversation and have a mechanism of shareholders to vote