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164335_iStock-1215739347 Making an event - Coggle Diagram
Making an event
Establishing the budget
Venue
rental
insurance
Food and drink
Entertainment
speakers
DJ
Décor
Staff
Marketing
Software
A. V.
Additional costs
Setting goals and objectives
Why organize the event
to raise awareness for a cause
to collect a predetermined amount of donations for the next project
other
What do you hope to achieve
sell 100 products at the event
raise $1 million for charity
other
Branding an Event
Brainstorm names
Create a tagline
Design a logo
Partnerships & Sponsors
seeking corporate sponsors
partnering with community organizations
Organizing the Team
Event Manager
Event Chair
Chairpersons for subcommittees
venue management
speakers
entertainment
publicity
sponsors
volunteer management
Creating a publicity plan
Web page announcement
Social media
Email blasts
Press and media connections
Printed materials
Setting the Date
4-6 months to plan, if not more (depending on the nature of the event)
Be aware of statutory and religious holidays
Avoid school holiday time periods (winter, spring and summer holidays)
Check dates with key participants – speakers, presenters, VIP guests, etc.
Booking a Venue
Accessibility
accessible entrances
accessible elevators
all-gender washrooms
space for interpreters
Size
amount of people
necessity of separate rooms
Parking
a parking lot
easy to access via public transit
Insurance
AV
wi-fi access
cellphone connection
speakers and microphones if needed
