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Chapter 5: Subject, Numeric and Geographic Storage and Retrieval - Coggle…
Chapter 5: Subject, Numeric and Geographic Storage and Retrieval
GEOGRAPHIC FILLING
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Advantages
- ability to group business activities by location, to evaluate business activities by location and to use a filing system that allows the addition, deletion, division in business operations.
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Disadvantages
- Filers must search through the index to locate needed records in the main life.
SUBJECT FILLING
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Disadvantages
b) Selecting subject headings is difficult because headings must be concise, accurate and similar in format.
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NUMERIC FILLING
Numeric Filling Method
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Alphabetic Index is a card file or a computer file of all correspondent names or subject titles arranged alphabetically
Components of a Consecutive Numeric Filling accession log, alphabetic index, numbered file, alphabetic file
Numbered File contains numbered folders filed in consecutive number order with the lowest number first
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Alphabetic File in a numeric correspondence filing system is a general alphabetic file in which guide and folder captions contain only letters of the alphabet
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