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Process Map UNM School of Medicine Affiliation Master Agreements -…
Process Map
UNM School of Medicine
Affiliation
Master Agreements
Representative submits Smartsheet Affiliation Intake Form to request an affiliation. Site will determine if a UNM or non-UNM template is used.
**Non-UNM Templated Agreement
Affiliation team works with site and UNM programs to determine structure of non-UNM templated site agreement as master agreement structure with more than one program included or individual program agreement structure.
No. Individual Site Agreement needs to be developed. :check:
Redline Changes (Legal Changes) send to legal :green_cross:
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Program Specific Changes don't need legal review but notify them that the agreement is going to be sent to site with slight changes :green_cross:
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:green_cross: programs jump on using default addenda no changes
:green_cross: send to site (sometimes they sign here) :pen:
Signatures
:green_cross: upload and notify/confirm everyone has a copy (site, programs, etc)
fully executed :checkered_flag:
Master agreement structure. Legal reviews site agreement to ensure appropriate structure and redlines/ adds what they need to
:question: Listserve email to add programs Questions: Master agreement sent to the programs for 1. be included or opt out. With no response use the default to include current addenda and program. (much easier to go back and change addenda vs. an entire agreement prior to setting up rotations) 2. Master agreement sent to the programs for addendum updates review redline document and to update student placement settings for current site.
Changes :question:
No, ready for signature
Program Specific Changes don't need legal review but notify them that the agreement is going to be sent to site with slight changes :green_cross:
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:question: Yes, what changes are requested?
:green_cross: sites jump on using default addenda no changes
:green_cross: send to site (sometimes they sign here) :pen:
1 more item...
Redline Changes (Legal Changes) send to legal :green_cross:
:arrow_right::
UNM Master Agreement Template
Standard addenda automatically included in UNM Master Agreement Template for new site
Communication sent from Affiliation Team to appropriate UNM SOM/HSC programs. (At this stage UNM programs have option to opt out of the agreement. Unresponsive programs are automatically included.) UNM program representatives asked to review current program addenda upon receipt of communication.
UNM signatures collected
Agreement changes requested by UNM program representatives through Smartsheet Affiliation Intake Form in
Legal (redline) changes sent to legal department
Legal notifies Affiliation of approval
:arrow_right:
Addenda approval by legal & UNM programs
Affiliation office prepares agreement documents for signature and updates signature blocks
Affiliation team sends agreement documents to site for signature
1 more item...
Program specific changes to addenda not officially reviewed by legal; however an email notification with attached PDF sent to
HSC-contractsouc@salud.unm.edu
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