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CHAPTER 3 THE CHARACTERISTICS AND TYPES OF ELECTRONIC RECORDS - Coggle…
CHAPTER 3 THE CHARACTERISTICS AND TYPES OF ELECTRONIC RECORDS
Electronic Records Management Systems
Records management metadata can be configured-must be linked in a classification structure
Records can be reassigned or reclassified, closed and if required, duplicated and extracted-a records should be created.
Maintaining records for as they are required-must be retained for a period time
Reports can be undertaken-on records and the management there of
Managing and maintaining-to maintain their authenticity, reliability, intergrity and usability
Security processes can be put in place-normal systems controls over access and security support the maintenance
Creating records in content-to capture evidence
Characteristics if electronic records
Realiability-the record can be trusted as a full and accurate representation of the transaction
Integrity-the record is complete and unaltered
Authencity-to have been created or sent by the person that created or sent it
Usability-the record can be located, retrieved, preserved and interpreted
Electronic records can defined as machine readable records in electronic storage media
Format for Electronic Records
Multi-dimensional documents-spread sheet
Milti-media documents-graphical, moving image, sound and text documents.
Text-based documents-with words only
Data sets-a data set could contain annual census information for a region