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CHAPTER 4 MANAGING ELECTRONIC RECORDS - Coggle Diagram
CHAPTER 4 MANAGING ELECTRONIC RECORDS
Introduction
achival value will be transfered to achived
earlier, system design, criteria for electronic archival records need to be identified.
creation, dostribution, uses, maintenance & final disposition
Lifecycle Electronic Records (Planning)
identifying relevant laws
incorporating the record-keeping requirements
identifying security features
ensuring that appropriate audit trails
determining the structual the rules
controlling hard copies of system inputs and outputs
defining the structual & contextual atributes
determining whether any of the records may have value
determining at what point a transaction creaters a record
assigning resposibility
Electronic Document Management Ssystem
Records are filled & managed for access & maintenance electronically
records created & received is hard copy
records created & electronically
Lifecycle of electronic records
expensive
without senior management approval
technical challenges (difficult) management issues are arguably
computer systems become obsolete so rapidly
management decicision
Life Cycle of Record
CREATION-APPRAISAL-CONTROL & USE-DISPOSITION
The systems don't adress (serious problem) including
use of outdate information
compromised systems security
poor system performance
inability to perform necessary audits