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20210418_Efficient Workshop - Coggle Diagram
20210418_Efficient Workshop
Workflow
Prepare
Plan in advance for people to prepare, think and/or train
Choose the right people, tool, framework and activity
Quickly explain the workshop in advance, write down expectations, short explanation, time boxes & material
Training & Examples: Give space, material & examples for people to train
Have a quick rehersal or review, who does what
Close
Create templates for others to reuse the activities
Commitment: make sure actions will be taken after the workshop
Evaluate if people feel they were the right people to attend
Analyse results to take the most of the workshop
Analyze
Why a workshop ? Is a workshop the right format ?
What to achieve ? What is the outcome ? Outputs ?
Decision tree: what would be the right Framework ? Activity ?
Develop
Note down expectations for everyone to be aligned
Implement the framework
Write clear headlines, rules, timebox
Prepare material: sticky notes, dot vote, short example
Implement activities
Materialize breaks
Run
Material
Expectations
Workshop
Starting Point & perimiter to be sure to reach the goal
Alignement & Explanation: make sure everybody understands rules, perimiter, exercises & how to use the tools
Give concrete example of perimiter and out of scope features
Concrete goal for efficiency
Keep it customer centered
Customer
Give room to out of scope question, with specific roadmap session or free q&a chat
Talk about it during breaks not to disturb the group exercise
Avoid frustration and customer keep coming and find the session even more useful
Framework
4C', 4D'
2D'
5W
Agile
Set the stage
Gather Data
Generate insights
Decide what to do
Close
Regarding the audience, add an energizing or training exercise first
Activities
Tools
Facilitation
Time box
Small talks
Write down Rules
Efficient Voting
Hide/show content on the fly
Breaks
Methods
feedback analysis
clearing session
People
Right people
Interview them, avoid toxic people with bad experience that would not be constructive in finding solution