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Concrete Restoration Admin., Ashlee has not taken this over yet per Katie…
Concrete Restoration Admin.
Member Scheduling
Building trips/scheduling in Humanity
Building & organizing Trello Boards
Creating schedule for service techs & putting into Dropbox
Communicate with Painting regarding schedule
Spreadsheets
Adam's weekly numbers spreadsheet
Log call details into job status
Copy One Source into folder
Add jobs to Adam & Colins "Keep List" that can be bid from pics once info is gathered (Turn pink on Job Status)
Highlight completed jobs yellow on Job Status
KPI monthly report
Move Completed Projects to Completed Tab
Dropbox
Make Dropbox folder w/work order
Puts pics in Dropbox when received
Review completed pics & move into Dropbox
Copy blank assessment forms into folders of jobs that need assessments (Turn Purple & add to Keep List)
Move assessment pics/info into Dropbox and add to "Keep" for Adam & Colin (Turn Pink on Job Status)
Build trips in Dropbox
Communication with Store
Call for pics & additional information
Scheduling projects with stores/clubs
Service Channel
Accept/decline work orders
Answering Service Channels notes from Home Office
Keep Service Channel updated with notes and dates
Processing billing for service calls that don't have proposals
under NTE or time and material
Load before & after pics and sign offs into service channel
Communication with Members
Copy sign offs to publisher and complete WCR, then send to Ryan
Communication with prep crew & Amy regarding ready work orders
Communication with purchasing regarding materials
Restoration
Maintain scheduling communication with store
Determine vehicle and equipment needs
Update start/end date in SC
Order grates, if needed, second day of project through Unilube
Oversee logistics (semi move)
Schedule ACCs on GANTT chart
Misc. Thadd Support
Schedule ACCs with Store and maintain communication
Ensure store has evac system, if not provide ordering info
Send informative email to the store
Text before and after pictures to manager for expectations
Coordinate Closeout schedule w/ Wallace
Send pay sheet to Wallace if no deviations
Submit pay sheet to Home Office via email
If necessary: gather documentation of deviation repairs, schedule return visit with store, collect proof of repair documentation, send to Wallace pay sheet
Upload after pictures and sign off in SC
Update SC with all pertinent notes and copy of the email to the store
Provide Weekly Update Status to Home Office
Serve as liaison between Home Office and FORJAK
Ask estimating to fill in all project specific information
Put awarded projects on ACC tab
Ask estimating to fill in all project specific information
Find/Coordinate/Schedule subs
Review Overall Schedule
Coordinate Schedule of Non-Service Members
FROM HEATHERS COGGLE
Create jobs in FMP
Coordinate semi move
Ordering concrete on phase 2 projects
Scheduling testing on phase 2 projects
Submit WCR for ACCs to AR
Move to completed tab on Job Status when project is finished
Submit after pictures and sign-off in Service Channel and upload to Dropbox
Add clock in/clock out times in Service Channel
Book flights
Alert estimating when proposal is needed
Closeout first draw on first day of project in SC
RETIRED
Contact Hannah with any Issues
Ashlee has not taken this over yet per Katie but will eventually
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