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Chapter 3: The Project Management process Groups: A Case Study - Coggle…
Chapter 3: The Project Management process Groups: A Case Study
1) What is Project Management Process Groups
It's a process of actions directed toward a particular result
It can be viewed as a number of interlinked processes
a) initiating processes
b) planning processes
c) executing processes
d) monitoring and controlling processes
e) closing processes
2) Developing an IT Project Management Methodology
A methodology describes how things should be done and a standard describes what should be done
PRINCE2, Agile, RUP and Six Sigma provide different project management methodologies
3a) Project Pre-initiation
It is good practice to lay the groundwork for a project before it officially starts
Senior managers often perform pre-initiation tasks such as
Determine the scope, time, and cost constraints for the project
Identify the project sponsor
Select the project manager
Develop a business case for a project (see Table 3-2 for an example)
Meet with the project manager to review the process and expectations for managing the project
Determine if the project should be divided into two or more smaller projects
3b) Project Planning
The main purpose of project planning is to guide execution
Key outputs included in the JWD project include
Key outputs included in the JWD project include:
A team contract
A project scope statement
A work breakdown structure (WBS)
A project schedule, in the form of a Gantt chart with all dependencies and resources entered
A list of prioritized risks (part of a risk register)
3c) Project Executing
It takes the most time and resources to perform project execution and
project managers must use their leadership skills to handle the many challenges that occur during project execution
3d) Project Monitoring and Controlling
Involves measuring progress toward project objectives, monitoring deviation from the plan, and taking correction actions
Affects all other process groups and occurs during all phases of the project life cycle
Outputs include performance reports, change requests, and updates to various plans
3e) Project Closing
Involves gaining stakeholder and customer acceptance of the final products and services
Even if projects are not completed, they should be closed out to learn from the past
Outputs include project files and lessons-learned reports, part of organizational process assets
Most projects also include a final report and presentation to the sponsor/senior management