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Westminster Fall Planning, Staffing, Registration, Events/Performance -…
Westminster Fall Planning
Faculty
Statements of Intention
Princeton Location
Resignations
Changes in Schedule/Keep Same
Online
Teaching Do Their Own Scheduling
In-Person
Scheduling done by the office
COVID-19
Rider Masks
Campus Clear
COVID-19 Training
Hybrid
Need to determine who/how is doing scheduling
Extension Locations
Resignations
Changes in Schedules/Keep Same
Hybrid
Online
In-Person
Room Arrangements
HMP Scheduling Model
Online
Will they continue this throughout the full academic year?
Hybrid
Room Arrangements
Will this continue throughout the full-academic year?
In-Person
Rooming Arrangements
Main Class Schedule
Class Materials
Classroom Set-Ups
Choral Program
Accompanist
Director for Vox Amicus
Suzuki Violin Program
Accompanist
Administrative
Professional Staff
Determine willingness to come into the office
Determine administrative schedule
Holiday Periods
Winter Reduced Hours
Summer Reduced Hours
Westminster/Rider Conflicts
Alternative Scheduling Methods
Staggered Arrival/Departing Times
Alternating Remote/In-Person Schedule
Confirm university guidelines for safety for staff
Student Workers
Safety Procedures/Remote Guidelines
Advertising for Employment
Hiring Process/Paperwork
Clarify Role/Responsbiltiies
Events/Performances
Work Order Process
Confirm the 2021-2022 Event Calendar
Confirm COVID-19 Event Restrictions for Space Usage
Devise Virtual Back-Up Plans for Approved Plans
Confirm Reservation Process
Ticketed Events
Staffing
On site P/O Equipment
Public Waivers?
Process for Requesting Progams
Conservatory Faculty Recitals
Reservation Process
Work Order Submission Process
Accompanist
Competitions
Concerto Competition
Achievement Awards
Teen Voice Competition
Facilities
Princeton Hall
Classroom Set-Up and Equipment
Music Stands
Chairs
Standing Lamps
Heaters
Desks
COVID-19 Stuff
Sanitation
Sanitation Protocol
Storage of Cleaning Materials
Storage of Cleaning Materias
PPE Equipment
COVID-19 Signage
Rider Branding Requirement?
Floor Decals
Traffic Flow Indicators
Social Distancing Reminders
Maximum Capacity Reminders
Mask Reminders
Ventiliation
Windows Open at all Times?
Air Purifying Machines?
Rooms without windows?
Classes/Lessons
Voice
Wind Instruments
Young Children
Suzuki Program
Early Childhood
Senior Citizens
Room Schedule
Maximum Capacity per Room
Physical Room Schedule Board
In-Person Transactions
Checks
Credit/Debit Card
Cash
In-Person Registration
Technology Station
Paper Registration Forms?
Access to Music Library
Bulletin Board
Parking
Families
Administrative Staff
Faculty
Student Workers
Public Safety
Parking Tags
How will we track parking tags in ASAP?
Piano Tuning
Schedule
Expense
Extension Site
Determine which will be moving to the Princeton location
Academic Calendar
Contracts
COVID-19 Restrictions
Pianos/Piano Tuning
In-Person Transcations
On Campus Spaces
Determine which spaces are available for classroom use
Determine Maximum Capacity with Social Distancing
Determine the reservation process for each space
Confirm Classroom Calendar for Submission
COVID-19 Guidelines/Restrictions
Process/Timeline for Submitting Work Orders
Piano Tuning
Expense
Schedule
External Rental
Rental Rates for Princeton Hall
Process for Princeton Hall Rentals
COVID-19 Restrictions for Rentals
Staffing for Rentals
Administrative Support
Day of Event Support
Public Safety
Updated Rates for Public Safety
Notification Process for Public Safety
Parking
Registration
ASAP
Financial
Test Payment Processor
Set-Up Payment Plans
Set-Up Payroll
Set-Up Payment Processor (Stripe)
Add GL codes for each location
Enter all discounts
Private Lessons
Add Private Lesson Subjects
Complete Private Lesson Inquiry Form
Add Private Lesson Tiers
Add Instructor Secondary Instruments
Add Instructor Availability
Create attendance codes
Academic Schedule
Confirm Spring Break
Confirm Make-Up Days
Classes
Set-Up Courses
Set-Up Classes
Create attendance codes
Communication Center
Review/Approve Templates
Review/Approve Communication Preference
Important Sheet
Faculty
Student
Registration Form
Compile Fall Registration Form
Inquiry Form
Faculty Training
Group Training Sessions
Individual Training Sessions
Distribute Training Materials
Website
Priority Registration
Registration Incentive
Same Teacher/Time/Day
Registration Deadline
Financial Incentive?
Communication Plan
Facutly
Parents
Customer/Support Service
Phones
Emails
Zoom Meetings
Customer Support Materials
People without email addresses
Honors Music Program
Communication/Marketing
Marketing
Google Ads
Facebook Ads
Kid Websites
Press Releases
Paper Ads
Promotional Experiences (Try It Out Day)
Staffing
Administrative
Faculty
Instructions (what do we do)
Faculty Availability
Schedule Communication
General Press Release
Registration Process
Website Update
Promotional Experience (EC Demo Day)
Local Websites (PATCH, NJnews.com, etc...)
Local Partner Marketing
Communication
Website Updates
Staffing
Registration
Events/Performance