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Gloria Casanova: Senior Project and AMC Manager - Coggle Diagram
Gloria Casanova: Senior Project and AMC Manager
Congress organiser
Congress concept:
Gathering of people with common interests and similar ideas, from national and international contexts
One of the most rewarding
experiences for researchers, academics and scientists-to-be
During congresses, cutting-edge knowledge is spread and absorbed in moments of great importance for all participants
Mondial
More than 50 years of experience
50 congresses operated,
ranging in number from 100 to 35.000 delegates per year
Company specialized in congress organization
Professional Congress Organizer based in Austria
Associative market
Political parties
Individual organizations
Educational institutions, departments or groups
Professional associations and organizations
Academic disciplines (medical, economics, technology, education)
Licensed or certified professions (psychology, social work, nursing, law)
Special interest groups within professions (environmental law,
family therapy)
Line workers within professions (home health aides, independent
living advisors)
Congress coverage
Local
CATCardio
National
SEC
Continental
ESC
Worldwide
IAC
PCO
Professional Congresses Organiser
Company specialized in the organization and administration of conferences. The company will act as a consultant to the conference contact or Organising Committee
Ranges of services from a PCO
Partial services
Advice and consultancy
Full service
Incomes of a congress
• Registrations
• Exhibitors
• Sponsors
• Subsidies, grants
Ways of hiring a PCO
Core PCO
It provides the service for either multiple events or on a multiple year
AMC
Professional service company that specialized in providing management services for associations on a free-for-service basis (professional staff, administrative) and members support, office space, technology and equipment). The AMC may act as a Core PCO to organise congresses
To organise a single congress
PCO Services
Planning and Consulting
Venue and On Site Management
Marketing and Advertising
Delegate Servicing
Speakers, Faculty and Chairs
Networking and Framework Programme
Scientific Program Management
Exhibition and Sponsoring
Budget and Financial Management
Clients of a congress
• Organisers
• Exhibitors and Sponsors
• Speakers
• Delegates
Expenses of a congress
• Venue: space rental, AAVV, translation system, interpreters, staff, exhibition setup, poster area, signage, decoration
• Printed materials: design of congress logo, programmes, invitations...
• Marketing: webpage, attendance to related congresses, congress App...
• Materials: badges, bags, pens, notepads, …
accommodation, honorariums), CME, abstracts handling
• General Organisation: PCO management fees and
expenses, organisational meetings
• Catering Services: Welcome cocktail, coffee breaks, lunches...
• Networking Program: venue rental, catering services, entertainment and decoration, transportation...
• Financial and Consultancy: Consultants (tax, risk prevention, etc.) insurances, bank and credit card expenses, contingences, prevision of increase of the index of the Consumer Price Index
Differences about online and physical congresses
Short the length of the event's programme
Integrate tools to enable active audience participation and have a variety of session formats
Different sponsoring & display formats
Technical challenges and solutions
Platform, brief speakers differently, require camera teams, technical support