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E-Leave in KPJ Damansara Specialist Hospital, GROUP 5_E-LEAVE IN KPJ …
E-Leave in KPJ Damansara Specialist Hospital
Company Background
Corporate Goals
Vision: The preferred healthcare provider
Mission: Deliver quality healthcare services
Organizational Structure
Shown in Picture
Basic Info
Established in 1997 and it was operating until now.
Nature of organization activities:
Cardiology, Bariatric Surgery, Oncology, In Vitro Fertilization (IVF), Orthopedic, Paediatric & Neonatology, and Health Screening.
Part of the KPJ Healthcare Group.
Application System Used
Kaizen System
Standard Claim Module
Standard TMS Module
Standard Leave Module
Standard Enquiries and Analysis Module
Standard Payroll Module
Standard Competencies Module
Standard Personnel Module
Standard Performance Management Module
Informational Issues
Issues occur during the payroll
System down or error
Wrong key in data/information
HRIS
System Background
Kaizen system functions is payroll, e-leave, medical bill, and employee’s attendance
ESS under the Kaizen system is specific to manage employee's e-leave : applying for their leave, check leave quota
Started to use Employees System Services (ESS) under kaizen system in 2000
kaizen system only allowed HR staff to access
System Fucntion
Software
Program: Windows
Procedure: Logbook
Data resources
E-Leave Form: Date, Reason and Contact Address
Hardware
PC, Monitor, Keypad
Communication Network
Connect employees with the HR department regarding to e-leave problems
People
HR officers helping handle employee welfare
System Activities
Process
submitted seven days in advance
wait for approval from the head of department or unit manager
Output
Leave application was successfully accepted:
the employee's leave is confirmed
leave is rejected:
Connect employees with the HR department to find out the problem
Input
fill in the leave application
Submit
Open the ESS
Relationship with IT and other Department
Information system in the HR department is interconnected with another department in KPJ
Employees in KPJ that has a problem regarding their application will be referred to the HR department.
Effectiveness of HRIS
Strength and Weakness
Strength
Organize and systematic system.
The system operates 24 hours.
Private and confidential system.
Can detect about employee’s leave (who already took over leave) and can resolve problems related with employee’s leave.
Simplify HR work routine.
Weakness
If employees did not update their information at ESS system, it caused problems because information not tally with the Kaizen system.
The older employee not familiar with the system.
Data entry errors.
Opportunity and Threat
Opportunity
Increase employee’s productivity
Enhance employee satisfaction and increase motivation level.
Improve employee skills with exposure to new systems.
Threat
Can be infected with the virus if not do maintenance.
Can be stolen by employee because sometimes they had to use the Kaizen system.
Performance of the SYSTEM
Helps HR to make a faster decision
Helps to create teamwork
Can trace employees that come late
Require HR employees to improve their skills to use the system
Help calculate employee’s performance appraisal
Can detect employee who did not key in their leave and can know which employee that already took over leave (ESS System)
All HR employees’ task more systematic and it simplify their work
Recommendation
Conduct the training for their employee
Develop the Human Resources Department in their organization. ( Increase the number of HR Staff)
Need to apply the Information System Planning Process
Make follow up the development of employees
Alternative Strategy
Check and analyze the payment of salaries to their employees
Assessment or review through an online platform
On-site examination or to verify the activity and the process in quality in Kaizen system that used by KPJ Damansara company.
Improvement and assessment of the quality Kaizen system
Application Component
Step in E-Leave
Access the E-Leave system.
Fill in the Application Form
Go to the official page of KPJ Damansara in website.
Submit and the Human Resources Department will receive it and give response.
E-Leave System
E-leave is one of the important components in KPJ Damansara because the system can help company especially the Human Resources Department in tracking employee leave record, balance and entitlements.
E-leave is one of the management systems where employee can apply for leave using a website.
GROUP 5_E-LEAVE IN KPJ Damansara Specialist Hospital Presentation Mind Map
MA MING ZHI A18HA4001 :smiley:
