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KPJ Damansara Specialist Hospital - Coggle Diagram
KPJ Damansara Specialist Hospital
Introduction
Established in 1997 and it was operating until now.
Nature of organization activities
Cardiology, Bariatric Surgery, Oncology, In Vitro Fertilization (IVF), Orthopedic, Paediatric & Neonatology, and Health Screening.
VISION
“The preferred healthcare provider”
MISSION
“Deliver quality healthcare services’
Application System Used in HR department KPJ Damansara (Kaizen System)
Standard Personnel Module
Standard Payroll Module
Standard Leave Module
Standard Claim Module
Standard Tms Module
Standard Enquiries and Analysis Module
Standard Competencies Module
Standard Performance Management Module
Information issues and problem faced
Wrong key in data/information
Issues occur during the payroll
System down or error.
Human Resource Information System (HRIS) Subsystem
SYSTEM BACKGROUND
Started to use Employees System Services (ESS) under kaizen system in 2000
Kaizen system functions is payroll, e-leave, medical bill, and employee’s attendance
ESS under the Kaizen system is specific to manage employee's e-leave : applying for their leave, check leave quota
SYSTEM COMPONENT
PEOPLE
HR officers helping handle employee welfare.
HR officers will record the data of e-leave applications as guidance for them
HARDWARE
PC
monitor
keypad
SOFTWARE
Programs : window
Procedure : Logbook
DATA RESOURCES
Data in leave application form
date
reason
contact address
COMMUNICATION NETWORK
Connect employees with the HR department regarding to e-leave problems
SYSTEM ACTIVITIES
INPUT
Open the ESS
fill in the leave application
Submit
PROCESS
submitted seven days in advance
wait for approval from the head of department or unit manager
OUTPUT
Leave application was successfully accepted
leave is rejected
Information system in the HR department is interconnected with another department in KPJ
Employee of KPJ use ESS system only to apply their e-leave
ESS in KPJ are available to access by all employees
Marketing department
Management department
doctors and nurses in KPJ
Employees in KPJ that has a problem regarding their application will be referred to the HR department.
Record of their e-leave applying will be kept in the standard leave module (STDLEV) in Kaizen system
can be referred by the HR department
Effectiveness of
E-leave System
Performance of The System
Kaizen and ESS System)
All HR employees’ task more systematic and it simplify their work
Help calculate employee’s performance appraisal
Can trace employees that come late
Helps HR to make a faster decision
Helps to create teamwork
Require HR employees to improve their skills to use the system
Can detect employee who did not key in their leave and can know which employee that already took over leave (ESS System)
SWOT ANALYSIS
STRENGTH
Organize and systematic system
Can detect about employee’s leave (who already took over leave) and can resolve problems related with employee’s leave
WEAKNESSES
If employees did not update their information at ESS system, it caused problems because information not tally with the Kaizen system.
The older employee not familiar with the system
OPPORTUNITY
Increase employee’s productivity
Enhance employee satisfaction and increase motivation level.
THREAT
Can be infected with the virus if not do maintenance.
Can be stolen by employee because sometimes they had to use the Kaizen system.
Information system competitive strategy
On-site examination or to verify the activity and the process in quality in Kaizen system that used by KPJ Damansara company.
Check and analyze the payment of salaries to their employees
Improvement and assessment of the quality Kaizen system
The Application
Of Component
E-Leave
E-leave is one of the management systems where employee can apply for leave using a website.
It established to facilitate employees as well as increase effectiveness among employees.
E-leave is one of the important components in KPJ Damansara because the system can help company especially the Human Resources Department in tracking employee leave record, balance and entitlements
STEP
Go to the official page of KPJ Damansara in website.
Access the E-Leave system.
Fill in the Application Form
Submit and the Human Resources Department will receive it and give response.
Recommendation
Need to apply the Information System Planning Process
Conduct the training for their employee
Develop the Human Resources Department in their organization. ( Increase the number of HR Staff)
Make follow up the development of employees