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CHAPTER 5 :check: image, Advantages :check:, Easily accomplished by moving…
CHAPTER 5 :check: 
5.1 Numeric Records Management
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:red_flag:Need
When to use
- records have unique number. e.g purchase orders or invoices.
- records are confidential & unauthorized access must be prevented e.g banking account balances and payroll.
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Eg. your telephone number, friend's telephone number, your student or employee ID, etc.
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5.3 Subject Records Management
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:comet:Subject Code
- Example: ACC for accounting, ADM for Administration, and MGT for Management
Need for subject Filing
- Definition- is a method of classifying, coding and filing records by subjects
- An alphabetic system of storing and retrieving reccords by their subject or topic
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- Easily accomplished by moving an entire group from one file location to another
- Ability to group business activities by location
- guide and folder arrangements for some large systems are complex
- Need time to prepare and maintain it
- The code should be recognizable as an abbreviation of the word in the subject
Concise, clearly defined and uniformly stated subject titles may be difficult to select
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