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TOPIC 4 STATUTORY BOOK / REGISTER
COMPANY SECRETARIAL PRACTICE,…
TOPIC 4 STATUTORY BOOK / REGISTER
COMPANY SECRETARIAL PRACTICE, Universiti Utara Malaysia (UUM)
Statutory book refers to any type of records that a company is required to keep by law. This can include registers, accounts, accounting records, and any other records that contain information about the company.
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Type of books/registers
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The company's constitution, if it has one
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Registers, books, records, and documents required by law
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Some of these documents can be kept at a location other than the registered office, but the CCM must be informed of this.
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Forms of documents
A company is required to keep its documents and records in either:
- a written form or
- in any other form or manner, such as electronic, that allows the documents and information to be easily accessible and able to be reproduced into written form.
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Members’ rights
to access / inspect / make a copy / take extracts of statutory registers that are made available under the Act
Type of books/registers
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Register of directors, managers and secretaries (Sec 57)
Register of directors’ shareholdings, etc. (Sec 59)
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Register of members
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If the company has more than 50 members, it must also keep an index of these members.
The register of members must be kept at the company's registered office or at another office within Malaysia.
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The company must inform the Companies Commission of Malaysia (CCM) of any changes to the register within 14 days.
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For listed companies, the securities are held in a Central Depository System operated by Malaysian Central Depository Sdn Bhd and to become a member, one must open a securities account with this system.
CDS) is like a digital bank for stocks and bonds. It keeps track of who owns the securities in a secure and efficient way. For listed companies, their securities (such as stocks) are held in a CDS run by Malaysian Central Depository Sdn Bhd (MCDS). This means that when someone buys or sells shares in the company, the transaction happens through the CDS, making it easier to manage the ownership of the securities.
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