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The Admissions Workflow Diagram - Draft 1 - Coggle Diagram
The Admissions Workflow Diagram - Draft 1
Phase 1: Student applies to SGEI via website
SGEI requests/recieves student's transcript
IF transcript has previous PSE -> Kyla Assesses + Flags Opportunities for transfer credit and follows the student through ALL of Phase 2
Tim -> Assesses transcripts
Sends Offer from SGEI - Letter of "Eligibility"
hit sponsorship deadline
send OCAS voucher to students going into FT programs
Student accepts conditional offer from SGEI and begins Phase 2
Phase 2: Institution Specific Process
Canadore
SGEI Admissions staff apply to Canadore
SGEI Admissions staff and Canadore Admissions staff
manage required documents on a shared drive until student is "Admitted"
Student self registers for courses on the internet
Sault College
Student applies via OCAS? with support from Admissions @ SGEI
Durham College
SGEI Admissions staff apply to Durham on behalf of the student
Durham assesses transcripts and works with Program Coordinators to manage registration
Lakehead University
Admissions staff send "Lakehead"
admission package to student
Admissions staff send completed packages to Lakehead on behalf of student
Roles
Admissions Staff
Support the student to go from application to "registered"
Document trends in application data and registration to share with team
Pathways Coordinator
Follow and advocate for students with previous post-secondary experience to get course to course transfer credits and/or block transfer credit based on the program/career they want
Develop partnerships and new transfer pathways with relevant credentials/institutions based on trends identified by students/admissions staff and registrar
Maintain connection with ONCAT and other transfer professionals
Apply for new grants
Coordinate meetings and visits
Registrar
Dealing with the hard cases
Recruiting new staff/supervising/delegating
Quality Control
Developing policy/procedures/training