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proGuide project management, (types) - Coggle Diagram
proGuide
project management
guideline for general ZF projects
Project manager responibility
Organize project organization (project team and stearing commete
Apply standards and regulations
deliver solution
get approval after each project phase
communicate, communicate, communicate
create PS elements
One for definition phase
another for realization phase after the effort is planned
Project sponsor knows details regarding cost center, reporting unit, program manager...
Run the change request workflow in PPM Lite if there is a change in the project if affects
cost increase of more than 10%
cost increase of more than 100k euro
time increase more than 2 months
Waterfall project phases
Definition
PM meets with project sponsor to understand the goals with help of project charter prepared by the sponsor
Rough planning
Define the scope, how to achieve the goals,
scope includes Work Breakdown Structure
Define time frame
Estimate costs
Perform brainstorming in case of not common goals
Define milestones, phases, work packages
and also how the goals will be achieved
Eventually sponsor (steering committee) should approve the plan. It is called baseline approval process
Can be moderated by PMO member - if the topic is more complex and there is more than 5 members or
answer if external resources are needed
Can take 1-3 days on site or 3 times of 4h each remotely
Before meeting with whole team meet with one/two core experts and prepare first draft of Work Breakdown Structure - easier, faster with bigger team
Define next steps
Meet with facilitator and do the summary
It is crucial that project sponsor attends at least in the beginning of the meeting to explain the motivation to create the project and at the end to hear the summary of the rough planning and give feedback
Ask PMO for facilitator early (2 months before the meeting)
Build the team from different experts, few words about the goals, each team member can introduce themselves
get project baseline approval
output of rough planning
run steering committee meeting and get approval from them
update date in SAP PPM and start workflow
IT Project Pre-check should be done ASAP
To do that power apps can be used
PDR - pre design review
Design
Perform detailed planning
create tasks as part of each Work Package
add person responsible and due date for each task
WP is completed when all tasks are completed
Define dependencies between Work Packages and include that in the planning
Project progress tracking
perform target - actual comparison regarding baseline
scope
schedule
check completeness of WP in time
cost
check booked hours in PS report
actions
reactive
preventive
monthly status report in PPM with information to SteerCo
Milestone meetings with SteerCo
Status reporting - Check each project in PPM tool and update the status
Realization
CDR - critical design review
communication
project organization
Risk management
types
waterfall
fixed: time, resource
estimated: scope
agile
fixed: time, resource
estimated: scope
