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ADMINISTRATIVE MANAGEMENT - Coggle Diagram
ADMINISTRATIVE MANAGEMENT
Function
does not generate income
to be more cost effective
reporting
Management
orderly collection,processing and distribution of information to decision makers and managers
Role in Org
classified as a functional manager
Middle Management
plans, organises, leads and controls all administrative activities
managing the activities that relate to information.
Introduction
Information and management there of
Concepts and Vocabulary
Evolution
A gradual process in which something changes into a different
and usually more complex or better form
Management
Collect info needed in Org
Function
Distributing info to Decision maker
Info System
a group or sets of people, procedures and resources
which collect, transform and distribute information in an organisation
Technology
The application of science, especially to industrial or
commercial objectives
The usage and knowledge of tools, techniques,
crafts, systems or methods to solve a problem.
Function compared to other functions
Objectives
ensure that activities maximise productivity.
manage information effectively.
maintain reasonable quantitative and qualitative standards.
establish and maintain a satisfactory physical and mental working environment.
define duties and responsibilities of employees.
develop satisfactory lines of communication.
maintain high levels of work effectiveness.
enhance effective supervision of office personnel.
ensure efficient and effective use of office equipment.
present relevant information at the right time, in the right format and at an acceptable cost to the decision makers.
JOB RESPONSIBILITIES
Regarding planning
Developing goals and objectives for each office function.
• Determining changes to be made in existing functions and services.
• Assessing the need for implementing new functions and services.
• Developing policies.
• Determining effective ways of implementing changes.
• Developing budgets.
• Determining personnel requirements.
• Determining space and equipment needs.
• Designing new operating systems.
In terms or Organizing
Organising resources, tasks, methods and procedures.
• Ensuring maximum utilisation of equipment, and maximum productivity.
• Efficient employee selection.
• Providing sufficient growth opportunities and training.
• Ensuring efficient employee performance appraisal and realistic job
descriptions.
terms of leading
Supervising, motivating and communicating.
• Ensuring compliance with organisational policies and procedures.
• Assisting employees with solving problems, ensuring performance meets
expectations.
regarding controlling
Developing efficient procedures for controlling the quantity and quality of
work processed in the area for which the administrative office manager is
responsible.
• Scheduling work and control unfinished work.
• Maintaining the budget, ensure cost-effectiveness.
• Motivating employees to be cost-conscious.
• Developing assessment procedures for actual results.
• Developing procedures for non-compliance.
• Developing strategies for corrective action.