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MEETING TIPS - Coggle Diagram
MEETING TIPS
agenda
chairman opening address
confirmation of minutes of the previous meeting
matters arising
presentation of working papers
other matters
conclusion
Components
planning
notice
agenda
minutes
participant
Purpose
to disseminate information about plans and programmes for the year
introduce new members to the staff
give information to a group of prople
obtain assistance
Introduction
essential form of communication
two-way process
improved morale of each meeting member
roles in meeting
chairperson
discuss with secretary before the secretary sends notice of meeting
provide agenda
prepare the opening address
encourage participation
secretary
prepare notice of meeting
attach the minutes of previous meeting
jot down important notes
prepare minute meeting
distribute the minutes of meeting
participant
prepare report
straight to the point
listen actively and gives feedback
accept task assigned
minutes
record
important matters discussed in the meeting
decision made
follow-up actions required
a draft should be forward to chairman before 3 days after the meeting
approved minutes should be distributed to all members
Types
Informal
Discussions
Dialogues
Brainstorming
Formal
Annual General Meetings
Extra Ordinary Meeting
Committee Meetings
conducting meeting
matters to be dealt with on the agenda
other matters