In most systems, when a message arrives, the recipient is informed, either with a written text, with a certain icon, or by emitting a tone simultaneously, although there is usually the possibility of inhibiting this action and allowing the user to check the mail whenever you want.
When a message has arrived, the recipient uses a software application, compatible with the one that sent it, to read it, and then, as would be done with a letter, save it, delete it, reply to it, etc...
Message Structure Email messages, like old documents, have a formal structure. They begin with a heading that specifies:
• the sender (from:),
• the addressee (to: or to:),
• the day and time it was sent (date:),
• and what it is about (topic: or issue:).
Functioning
Making it as simple as possible, when a user sends a message, the software that handles it contacts the recipient's computer, using the email address, and transfers a copy of the message to it (using the standard protocol that controls file transfer on the Internet, TCP) that is stored in the recipient's mailbox, at the same time that he is notified.
To ensure the quality of the delivery, the sending computer saves a complete copy of the message during the transfer.