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Attention Management - Coggle Diagram
Attention Management
1. Creating strong attention routine
90:20 rule
the power of full engagement
"Your mind is to have ideas and not to hold them"
"A trusted external memory provides extended
attention
storage" Roger A Lewis
capture
anything and everything
untracked means unaccounted
uncaptured means uncompleted
unprocessed means unresolved
unrecorded means unaddressed
process
actions into outcomes and concrete next actions
replace To Do lists
represent real activity
reduce procrastination
organise
reminders into key categories, based on how you need to access them
actIion
choose items with the least effort and energy
review
your system to keep it current
GOLDEN RULES 4 SUCCESSFULL
CAPTURE
Have an attention capturing tool
MUST BE SIMPLE
access
operate
update
GOLDEN RULES
capture every open loop
if it is on your mind is not getting done
capture to minimum locations
have as many as needed but as few as possible
capture and empty regularly
use inbox only to process, empty regularly
.
capture to process not to do
your inbox is not a storage bin!
PROCESS
Identify the correct next action
do it now - 2 minutes?
delegate
WOO - set attention reminder
defer it - add to calendar or next action
recurring tasks go to calendar and not to next action
do what you book your time for
intended actions not completed then reschedule send messages of failure
say no
having a complete lists of next actions is key to justify saying no
knowing what you intend to action every day expands your capacity to focus attention
a complete list allows you to scan and rearrange, keep trust and preserve control
GOLDEN RULES
process one item at the time
do not multitask!
process only one way
that is to next action and not back to inbox!
process to next action
the objective is not to do now but to obtain complete clarity of the next action
ORGANISE
set key categories
have fewer but well defined categories
maintain hard edges , don't mix things up
GOLDEN RULES
create distinct categories
calendar is for non transferable, non negotiable and specific event focused items
promapp recurring tasks
recurring tasks can be processed more efficiently with the use of checklists
i,e 5 steps recurring process for IV insertion, 30% errors, steps missed as drs get interrupted
organise by meaning and context
key objective of the Organise stage is move items into the correct category fpr action
ACTION
3 types of daily workflow actions
do work as it shows up
doing predefined work
doing processing to define work
use filters
filter to context
filter to time
filter to energy
filter to priority
GOLDEN RULES
action from a trusted system
action using next action
action your areas of responsibility
REVIEW
complete a thorough weekly review
ensures trust
enables clarity
encorage refocus
enhances thinking
GOLDEN RULES
make it a weekly ritual
review at a consistent time
make it part of your work
reward yourself
3. Directing good communication lines
4. Minimising attention switching