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Project Management: Tools and Techniques - Coggle Diagram
Project Management: Tools and Techniques
Planning for Activities and Costs
(WPs)
And
(SOWs)
Work Packages
S
pecifies the work to be done
for each package described in the
work breakdown structure
Statement of Work
Describes the deliverables which the
project can be measured against
Indicates
who is responsible
and when the work
needs to be delivered
Work Breakdown Structure
Important starting point for planning
Contributes to planning by:
P
rovides a logical framework
for making decisions
S
ets a logical sequence
of project events
B
reaks complex tasks
into manageable pieces
Product Breakdown Structure
(PBS)
D
escription
of the
machinery and equipment required
for the project
A
llows different suppliers
to be compared
The
product required
for
each activity
Cost Breakdown Structure
(CBS)
Incl Information gathered from:
WPs
SOWs
PBS
WBS
Capital and Revenue costs identified in the cost-benefit analysis and feasibility study documents
Describes the
categories that require costing
to ensure nothing is left out of the budget process.
This thus creates a detailed financial plan
(budget)
Benefits of using Breakdown Structures
Estimating Project cost
Performing risk analysis
Establishes the authority and responsibility
Scheduling jobs
Displays the interrelationships of the various jobs
Controlling the application of resources to the project
Summarises all activities of the project
Planning for Quality
Project Quality Plan
(PQP)
Details
standards that must be adhered to
ensure a successful development process
Monitoring and Reporting Procedure
Identify
how the project will be monitored
and what to do if
slippage occurs
Key Development stages and processes
Activities that will need to be
completed during the life cycle
Project Organisation
Stating management
roles and responsibilities
Key Standards to be used in the project
(Quality Assurance)
To help
ensure quality outputs
, standards that need to be evaluated
Project Requirements
D
escription of the work
to be carried out
Testing Strategy
Stages of development where
testing is to be carried out
, by whom and of what
Project Overview
Outline the
main activities
Procurement policy
Procedures and
standards for procurement
will be stated
Risk Assessment
I
nternal and external risks
that are likely to affect the project
A
ctions required to reduce
the risks
Configuration Management
Planning for time
Network Analysis
Various techniques adopted to plan and control projects
Used to
analyse inter-relationship
between the tasks identified by the
work breakdown structure
and to
define the dependencies of each task
Critical Path Analysis
(CPA)
Benefits
Assists in
identifying dependent and parallel
(those that happen at the same time) activities
network diagram
identifies activities that lie on the critical path
cannot be overrun
Assists in
identifying all activitie
s required for
completing a project
Identifies activities that are
non-critical
and
exhibit float or buffer
Shows
minimum completion time
Limitations
T
ime consuming
to produce and monitor
D
ifficult to use
for less routine projects with lots of uncertainty
O
verly complex
for some smaller short-term projects
Planning for Resources
Resource histogram
Shows the amount and timing of the requirement for a resource
This
assists in planning
. Reallocation of key tasks can
reduce the excessive requirement
at certain periods,
providing a smooth flow of resources
throughout the project
Benefits
Resource availability and allocation can be shown.
The following can also be highlighted:
Overloads
Under-utilisation
Easy visualisation of resource requirements
Helps with capacity planning, resource scheduling and management
Project Management Software
Assist considerably at the
planning stage of the project
in the production of
network diagrams, Gantt charts and resource histograms
Provides the following:
Estimating:
Ability to consider alternative resource allocation
A
bility
to
Create and allocate
project budgets
A
llocate time
across multiple tasks
Monitoring:
C
entral store
for all
project results
and
documentation
A
utomatic comparison
to the plan, and plan revision
Planning:
Create multiple
Gantt Charts
Ability to create
Project Quality Plan
Work Breakdown Structure
Product Initiation Document
Ability to create multiple network diagrams
Reporting:
Access to team members
A
bility to create
T
echnical documents
E
nd of stage reports
Advantages of
Project Management Software
Accuracy
Ability to handle complexity
Improved quality of systems developed
What if Analysis
allows users to see the
effect of different scenarios
by altering elements of the project data
Allows managers
to plan for contingencies and assess consequences
Improved Communication
Timesheet recording
allows data to be captured from individual team member
Improved planning and control
Project Management Software Main Functions
Multiple Project Handling
Planning
Graphics
Scheduling
Calendars
Resource Planning
Budgeting and Cost Control
Resource histograms
Reporting
Choosing Project Management Software
Review all available packages
Demonstration of the packages on a trial basis if possible
Document requirements
Functions
Important
Wish
Determine organisation current and future needs
Project Management Methodologies
A
set of guidelines
which
defines methods
and processes
to be followed
which should help the project be
delivered successfully
a
systematic
and
disciplined
approach to project management
Popular Choices
PRINCE2
Provides a more pragmatic '
How To' approach
PMBOK
Provides a
knowledge base
and roadmap
for effective project management
PRINCE2 Methodology
Process based approach for project management
providing an easily tailored and scalable
method for the management of all types of projects
Capable of supporting
complex projects
With the
main Control features
being
Ensure
production of key products
Clear
understanding
of
tasks to be completed
Enforce a
clear structure of authority
and
responsibility
Contains several
quality controls
Main purpose is to
deliver a successful project
, which is defined as
:
On time
within
budget
delivery of the
agreed outcomes
Conforming to the
required quality standards
PRINCE2 Structure
Major Components of this is to address the issue of
Products
Includes a number of tools associated with the control of projects
Quality
With the aim of zero defects. Quality plans (PQPs) should set the standards
Controls
regular monitoring of actual progress against plan
Plans
Setting
plans/standards
for everything that
needs to be delivered
Quality
Responsibility
Time
Communication
Risk Management
Identifying different types of risk will allow us to plan to reduce them or avoid them
Organisation
The methodology suggests using an o
rganisation chart
for the project so that there is a
clear structure of authority and responsibility
Responsibilities are defined in terms of roles, rather than individuals
Stage team leader
Project Manager
Project assurance team
Project Committee
3 more items...
Project support
Stage team leader
Control of Change Management
Any change to the project should only be after the approapriate approval has been authorised
Process Areas
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