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Topic 8 Project Planning Phase 25-28 - Coggle Diagram
Topic 8 Project Planning Phase 25-28
Purpose
- The aim of project planning is to save time when executing the project, to provide direction for organizing and coordinating activities, and to follow for project control during executive so that the project objective is met.
Key elements
Creation of workflow documents to visualise the project timeline
Estimation of budgets and the creation of financial plans
Identification of the project timeline, the task which are to be performed and the possible constraints
Gathering resources
Risk anticiption
Project Triangle pg 26 for more
The project triangle is used to establish the project priorities.
The project triangle illustrates the process of balancing constraints because the three sides of the triangle are connected and changing one side, affects at least one other side.
Work Breakdown Structure (WBS) -PG30
Block Diagram PG 30 FOR METHODOLOGY
- A block diagram is a diagram of a system in which the main parts or functions are represented by blocks connected by lines that show the relationships between the blocks. They are widely used in engineering for hardware design, electronic design, software design, and process flow diagrams.
Hierarchical Structure
Benefits of plan
Generates a range of potential alternative strategies
Identifies and solves problems to reduce uncertainty
Challenges of a plan
Perception of plan as an one-off exercise.
Seeing plan as conclusive rather than directional in nature
Over-planning and obsessed with details
3 Project Objectives (scopes pg 26)
Project Cost
Specified Quality
Project Time
Components of Project Plan pg 27-29
Steps to create Project Plan in FM - pg 29
Determine the main activities and the sub-activities required
List every activity.
Use a system approach to organise the activities e.g. using WBS.
Link the activities
Determine the FM project objectives, i.e. Time, Cost and Quality
Estimate time to each sub- activity
Compute the project start time, end time, project duration.
Determine critical activities and critical path.
Project Time Plan (Schedule) pg32
Methods for estimating activities duration PG 32
Setting milestone pg 32
Project Resource Plan pg 33
Resource Analysis pg 33
The human resource plan will be the most important output of the resource analysis. Tasks in project management are matched to the skills available in the project's pool of human resources.
The analysis serves as a foundation for deciding whether to outsource, insource, or co-source.
Estimating Resource Requirement pg 34
This activity entails determining which resources will be used, in what quantities, and when each resource will be available to carry out project activities.
Resource Allocation or Scheduling
It is the task of allocating resources to various activities. This activity is critical because the final schedule is dependent on the quantity and pattern of resource deployment.
Load Smoothing or Levelling pg 35
The purpose of load smoothing or resource leveling is to smooth out fluctuations in resource demand. It would be preferable to spread the resources more evenly across the entire event project duration in order to maximize resource utilization.
It should gradually increase from a low figure to the maximum level. It should then remain constant at that level for as long as possible before tapering off again closer to the end of the event project.
Optimal Resource Planning pg 36
The project manager should work towards an optimal schedule for resources.
A schedule is arrived at after evaluating different resource levels, different project completion dates, overhead costs, losses/gains due to different possible dates of completion considered etc.
Project Cost Plan pg 36
Project Communication Plan pg 37