Please enable JavaScript.

Coggle requires JavaScript to display documents.

Processing invoices in FIS HR-SI - Coggle Diagram

- - - - MIGRATING FROM PANTHEON
    - - PAYMENT TERMS
      - PAYMENT METHODS
      - F110 TESTING
      - TIS OR PAYMENT FILE?
      - REMITTANCE ADVISE FORMAT AND SETTING
      - MANUAL PAYMENTS
  - - - FIRST IN TEST SYSTEM THEN IN PROD SYSTEM
        
        FIS
        
        SAP
    - - 4 EYES PRINCIPLE STRUCTURE TO CREATE
        
        DO THE CUSTOMIZING IN FIS
        
        APPLY TRESHOLD LIMITS
        
        DEFINE LEVEL OF APPROVES (2 OR 3)
        
        DEFINE APPROVE LAYOUT (E.G. GL ACCOUNT CANNOT BE CHANGED OR EXTRA FIELD IS NEEDED, SPECIAL CELLS NEEDED)
    - - ASK NURDOGAN & JÖRG TO CREATE
        
        • Workbench number
        
        • Partner number
        
        • Transports in FIS Xee
        
        • Ask DXC for document archive in SAP (DXC Mr. Wecke)
        
        • Create approval structure
    - - OPENING TICKET TO FIS WITH ALL THE INVO MENTIONED IN THE WORD ANTONINA SENT EARLIER
      - • Check if Idocs will be processed automatically
        
        FIS PROCESSCONTROL
        
        FIS MONEDI
        
        FIS XEE TRANSMISSION LOG
    - - • Check if approval process is running and approve different processes (depending on amount and approval level process). BOTH IN MM AN FI. TEST IS DONE BY PROCESSING INVOICES. TO BE ABLE TO DO THIS EDC, XEE AND SCANNING PROVIDER SHOULD BE READY
      - • Check if invoice is attached after posting the document IN RM02
      - • Check if the company code related archive is available. Z_CompanyCodeArchive and CompanyCode Archive - Go to /FIS_CUSTOMIZING General Settings/Archiving/Assignment archive objects
        
        TEST ONE INVOICE WHICH CAME AUTOMATICALLY FROM SCAN PROVIDERS
        
        TEST A MANUALLY CAPTURED INVOCES
        
        IT SHOULD LOOKS LIKE THIS! ONE LINE FOR EACH ATTACHMENT TYPE
      - • Check if special customizing of country is available not only in SAP standard but also in FIS.
        
        DISCUSS WITH LOCALS IF THEY HAVE SPECIAL POSTING RULES E.G. CUSTOM FIELDS
      - Save variants in C-System and for Going Live in P-System
        
        THESE ARE THE BACKGROUND SAP JOBS
        
        JOBS LIKE:
        
        SENDING MASTER DATA FROM SAP TO OCR
        
        SENDING PO DATA TO FIS FOR E.G GR MATCHING
        
        COMPANY ADRESSES AND NAMES (NO THIS IS NOT A JOB, SENT MANUALLY TIME TO TIME)
      - ANTONINA WILL PROVIDE EXCEL WITH TEST SCENARIOS
    - - THERE IS A DEFAULT LAYOUT BUT PT CAN DO THE CUSTOMIZATION - NO TICKET NEEDED
      - a. Prepayment Pop-up window, WPS Light, etc ->BUKRS control table. EXPLAIN THE PREPAYMENT CONCEPT WITH THE SPECIAL GL INDICATOR, LANDING IN THE BALANCE SHEET ETC. IT HAS ITS OWN GL
      - b. WPS automatic posting -> MM posting control for purchase order type
      - c. Definition of workflow according to accounting clerk (for large companies) -> Work basket via purch. doc typ and accounting clerk + Worklist (definition of WL strategies, OCR Partner) HERE YOU CAN DEFINE E.G. IN DE10 THAT A CERTAIN LETTER WILL BE ASSIGNED TO XY. ALSO BY SCAN PROVIERS, ETC.
      - for creating new partner partner agreements for sending reports to OCR provider. BASICALLY THE RULE HOW FIS WILL MANAGE THE DATA COMMUNICATION WITH THE OCR PARTHER DONE BY JÖRG
      - Save variant for report reminder e-mail
      - Approval email and Reminder CUSTOMIZATION. CHECK WITH ALG WHAT THEY NEED, EG SEND THE TEXT IN AN OTHER LANGUAGE. STANDARD LAYOUT IS PREFERRED (IT IS FOR FREE, FOR CUSTOMIZING WE HAVE TO PAY)
      - HISTORY TEXT ARCHIVING
        
        Insert Company Code, CREATE A JOB FOR THIS
      - INCLUDING VARIANTS INTO DIFFERENT SAP JOBS:
        valid for all types of jobs, first we create a variant then we have to ask IT to include these variants into the job itself!!!
      - MAPPING SAP TAX TABLE FOR FIS
        
        T076M Mapping of tax code with tax tax rate
  - - - ASK NURDOGAN FOR DETAILS