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Salman - Coggle Diagram

- - - - There were several steps which I took place in terms of identifying stakeholders, The 4 steps were done informally, By Identifying, assessing, creating a comms plan (Which was my consolidated plan) and Evaluating a comms plan
        Each stakeholder were very keen in this project. For example, the local stakeholder (Amir) always wanted for MTA to build a studio set in his country, so was mostly interested in the project, whereas the Stakeholder in the UK had more power and interest. All communication was done through messages and phone calls and no PI grid was formed.
        In future, I would definitely create a PI grid which will help me identify who has more power and interest. This can help me ensure how to deal with each stakeholder and how to influence them. How should I communicate with them - Who do I send reports to etc**?**
        ALSO.. If a stakeholder is NEGATIVE about the project.... It's important to make them understand the project and make them interested in it. For example, With the local stakeholder, If he had a negative approach, By bringing in a positive view by telling him that training has been given to the local team members and this way jobs are being provided, and creating a modern set in The Gambia is really hard to come by.
        This will benefit if the stakeholder is thinking in a negative way.
- - - - MO - working through phone calls as he was too busy to reply to emails or whatsapp messages
        Speaking with Amir
        Local members - going through Cham due to language barrier.
        Speaking to indivuial on a weekly bases
        LESSON LEARNT - MO everything was through phone calls, thats how he like to do things, future, follow up with email so everything is documented.
        Amir - spoke to face 2 face - followed by email - what was discussed, learn from lessons
        As I never met him before - should have spoken to my sponsor, on how to approach Amir
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        TRAINING - It was really important to give the team members training during the project and after completion.
        
        Team members had to understand the technical requirements - How to connect the wall screen, how to fix the LEDs if problems occur, the intensity of the lights. etc. Main reason was so team members can work independently and I had to inform the stakeholders that the team is confident enough to run the studio if problems occur.
        
        Training was also given in terms of where the table and chairs should be placed. This is important as camera angles need to be checked to see what the background will be for each presenter/panelist.
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        By creating a Gantt chart (Schedule) it adding value in terms of communication, consistency, clarity and continuity of the project.
        
        Tasks were written down, checks were done accordingly, suggestions were put into place to how many screens need to be purchased
        
        By assigning team members, adding a progress column and when each task should be finished ,really helped with driving the project forward. Gave everyone an understanding of what needs to be done and how the project will form.
    - - Stakeholders
        
        Due to past experience when working with sets and technical requirements, I knew the PC I bought was going to struggle with 10 screens (requirement of the stakeholder) I suggested for 5 and it was agreed with the stakeholders. So by adding value, due to previous lessons I have learnt, this helped with clarity and provided good communication with stakeholders.
- - - - Resources - ELABORATE ON HOW MANY PEOPLE ARE REQUIRED WITH CARPENTER
        Identifying roles and responsibility - I learnt that I need to elaborate on the assigning of Team members,
        For example, I put carpenter for certain tasks - I
        in future, I will put carpenter and 2 people who can help him. This way the teams skill asset can increase.
    - - ILL BE HONEST......My consolidated plan was not effective enough IT HAD NO DEPTH, If it came down to a new project manager being appointed.... The plan consists of main areas that need doing, who is assigned and roles and responsibilities, If I was taken of this project, There is no mention of who will do the quality checks, How will risks be assessed and managed, How will change be managed.
        If these areas were focused on, The project will have good communication, consistency, continuity and clarity.