BTEC Business Unit 18
Assignment 1
Task 1 mind-map
Communication and
interpersonal skills
Time management
Planning
Resource management
Evaluating
Monitoring
- Extremely important for an event
organiser. - Interpersonal skills can be very influential
on the success of the project.
Making assumptions
about what is happening
- May lead to mistakes.
- Least effective.
- Very important to check and
double-check the event planner to
make sure you're in control.
Communicating
positively
- People more likely to cooperate.
- Can lead to success.
Communicating regularly
and often
- Makes people less likely
to be anxious and put all
their effort into the project.
Listening to what others
are telling you
- If someone experienced gives good
advice, listen with serious consideration. - It may help you think of something
you may not have originally thought
of before.
Asking others for help
when you need it
- More successful than if you were on your own.
- Better knowledge and understanding.
- Involves multi-tasking
- Good time management is important
- Allows you to focus on what is important
and keep everything on track
Most Common
Mistakes
Wasting time doing activities that are not relevant
to the event, such as checking personal emails.
Waiting for someone else to do something before being able to progress on another aspect of the event.
Not being organised, e.g. spending time looking for paperwork or going over tasks that you have done before.
Problem solving
- Making contingency plans
- Quick thinking is necessary
- Able to calmly sort out solutions
Negotiation
- May be necessary to try and earn the best
possible deal (especially if on a budget). - May also be used to ask for something that is not usually possible.
Negotiation can be used in:
- Buying supplies.
- Agreeing on a certain date.
- Negotiating the number of people attending the event.
- How much of the product could be made.
General Examples
- The main role of the event organiser is to plan
so the event is a success. - Does not include event itself, but includes other events happening at around the same time.
- Too many similar events may cause too little attendence.
When planning an event, the organiser needs
to consider three aspects
- Whether the event is linked to a particular festival or tradition. If so, it will need to happen at the same time.
- Whether the event depends on other factors such as supplies that are only available at certain times of year or are cheaper in a particular month to save costs.
- Whether the event needs to be inside or outside. It is usually more appropriate to run outside events in the summer.
Arranging the date for the event.
Arranging the location of
the venue.
Arranging the number of
products to be produced.
Examples used for
DBS Cares
Arranging the number of
calendars to be sold.
Arranging the pickup dates
to collect the materials to make
the calenders.
Work out how many customers
would attend the venue.
Examples for DBS Cares
Finding the right price
to buy the finished calendars.
General Examples
Agreeing to the location of the
calender stall.
Finding the right date for
the delivery/pickup of the products.
Organising the delivery of supplies.
Discuss what is going to be in the event.
Deciding when to advertise the venue.
Examples for DBS Cares
- Not about making demands.
- Not about threatening people.
- Trying to get a 'Win-Win' situation (where both parties are happy).
Planning on how many calendars should
be made.
Discussing the finance and how to raise
it for the event.
Working out the number of people that
may be attending.
Stakeholders that may
be involved.
Reception
Other teachers
The management of IT
Other students (e.g. a survey
to see what would be liked in
a calendar)
Stakeholders that may
be involved
Stakeholders that may
be involved
Teachers
Other Students
Reception
The IT crew
Teachers
Reception
IT crew
Suppliers
Customers
General Examples
Examples used for
DBS Cares
Stakeholders that may
be involved
Multi-tasking
Working on multiple versions of
calendars to allow choice
Reception
Team members
Teachers
Other students
Team work (working altogether on the aspect)
Individual work (working on different aspects at the same time)
Making a checklist
Checking up on fellow
teammates to see their
progress
General Examples
Examples used for
DBS Cares
Stakeholders that may
be involved
Teachers
Arranging back up IT facilities in case of issues on the day
Team members
Other students
IT staff
Other teams
Making contingency plans
Making a checklist
Retracing steps to see
where the problem started
Finding deals with two suppliers
in case one pulls out
Checking with other teams
to see if they know what the problem is
- An important skill
- Make judgements for improvements
- recognising errors in the work
- Needs to be as objective as possible
Examples used for
DBS Cares
Stakeholders that may
be involved
General Examples
Team members
Checking over work
for errors (Proofreading)
Asking other teams
for advice
Comparing with other work
to see similarities and differences
Learning from experience
Other teams
Reviewing a piece of work which has been undertaking to check its quality
Comparing work between teams
Teachers
- Keeping track on what is
going on - Takes many different forms
- Involves checking:
- bookings
- deliveries
- advertising and publicity
- staffing
*security
General Examples
Stakeholders that may
be involved
Examples used for
DBS Cares
Organised paperwork
Teachers
Team members
Other teams
Other students
Reception
IT crew
Making Checklists
checking on the progress of an activity with a set deadline which needs to be met
Checking up on fellow teammates
to see their progess
Physical items, expenses or
other costs needed to run an event.
Examples used for
DBS Cares
General Examples
Stakeholders that may
be involved
Booking facilities
Arranging the catering for the event
Booking entertainment
Booking catering
Arranging the calendars
for the students
Teachers
Team members
Other teams
Other Students
Reception